Dean's Office Administrative Specialist & Projects Support

University of Oklahoma; Norman (OK); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Oklahoma Libraries (Bizzell Memorial Library) seeks a Senior Administrative Support Specialist to provide public-facing administrative support for the dean's office and assist senior administrators. The role includes coordinating room reservations, supporting library projects, preparing reports, coordinating events, and assisting with travel and development activities.

The successful candidate will have strong communication, Microsoft Office skills, organizational abilities,

Qualifications

• High School Diploma or GED.
• 24 months office, clerical, or administrative experience.

Responsibilities

• Greets and assists visitors to the library dean’s office.
• Coordinates events, conferences, meetings, and seminars, including travel and lodging arrangements.
• Assists with drafting and editing correspondence, filing, mail, calendars, and phones.
• Maintains and updates data and reports; supports travel procedures.
• Assists in drafting and updating office procedures and general duties.

Skills

Excellent oral & written communication

Microsoft Office proficiency

Independent & collaborative work

Organizational & time management

Interpersonal relationship skills

Multi-tasking & prioritization

Data analysis & reporting

Education

High School Diploma or GED

2+ years office/administrative experience

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

The University of Oklahoma Libraries (Bizzell Memorial Library) seeks a Senior Administrative Support Specialist to provide public-facing administrative support for the dean's office and assist senior administrators. The role includes coordinating room reservations, supporting library projects, preparing reports, coordinating events, and assisting with travel and development activities.

The successful candidate will have strong communication, Microsoft Office skills, organizational abilities,