Administrative & Events Support Specialist I

Oklahoma State University; Stillwater (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Oklahoma State University’s School of Industrial Engineering and Management seeks an Administrative Support Specialist to serve as the main point of contact and provide front-desk reception and general administrative support for students, faculty, staff, and visitors.

You will handle travel requests and vouchers, coordinate meetings and events, maintain calendars, assist with website content and newsletters, and manage records for current students and alumni.

Qualifications

• High School/GED; degree conferred on or before start date.
• 1 year clerical/customer service experience for level I.
• 2 years clerical/customer service experience for level II.
• 3 years clerical/customer service experience for Senior level.

Responsibilities

• Process faculty and student travel requests and vouchers.
• Plan, coordinate, and schedule school meetings, events, and functions.
• Assist with maintenance of calendars and service accounts.
• Support communications by updating website content, social media, marketing materials, and newsletters.
• Maintain departmental records for current students and alumni.

Skills

Customer service

Clerical work

Discretion

Communication

Education

High School/GED

Tools

Microsoft Office Suite

Database software

Office equipment

Job description

Oklahoma State University’s School of Industrial Engineering and Management seeks an Administrative Support Specialist to serve as the main point of contact and provide front-desk reception and general administrative support for students, faculty, staff, and visitors.

You will handle travel requests and vouchers, coordinate meetings and events, maintain calendars, assist with website content and newsletters, and manage records for current students and alumni.