Dean’s Office Administrative Coordinator

Penn State University; University Park (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Paid holidays, vacation & sick time

Job summary

Penn State University in University Park, PA is seeking an Administrative Assistant to support the Dean’s Office, manage faculty compliance, contracts coordination, and executive operations. The role emphasizes organization, initiative, and professionalism to advance nursing education.

Responsibilities include handling onboarding, records, calendars, and communications, while coordinating events and data for reports. Flexible work arrangements are possible in alignment with unit needs and duties.

Qualifications

• Effective written and verbal communication skills.
• Excellent interpersonal skills with a professional, inclusive, and respectful approach.
• Demonstrated ability to anticipate needs, take initiative, and proactively support leaders.
• Excellent organizational skills and a proven track record of managing competing priorities, responding to last-minute requests, and meeting deadlines.
• Ability to assess situations quickly, exercise sound judgment, and respond effectively to unexpected challenges.
• Outstanding attention to detail and accuracy.
• Driven to provide excellent customer service.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.

Responsibilities

• Coordinate faculty compliance and records management.
• Provide administrative support for the Dean’s Office.
• Serve as first point of contact for visitors and inquiries.
• Handle facilities tasks including key distribution and parking.
• Assist with confidential tasks for the Dean’s Executive Assistant.
• Coordinate events, space reservations, itineraries, and materials preparation.
• Collaborate with internal departments to ensure smooth event and project execution.
• Collect, analyze, and organize data for reports and official documentation.

Skills

Communication

Interpersonal skills

Initiative

Organization

Judgment

Education

Associate degree

Tools

Microsoft Office 365

Workday

SAP Concur

Job description

Penn State University in University Park, PA is seeking an Administrative Assistant to support the Dean’s Office, manage faculty compliance, contracts coordination, and executive operations. The role emphasizes organization, initiative, and professionalism to advance nursing education.

Responsibilities include handling onboarding, records, calendars, and communications, while coordinating events and data for reports. Flexible work arrangements are possible in alignment with unit needs and duties.