Executive Assistant — Equity & Inclusion Initiatives

Penn State University; University Park (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Flexible work arrangements

Job summary

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high-level administrative and financial support and handles confidential matters with discretion.

Responsibilities include calendar management, budget oversight, HR support, and coordinating events and programs across OESE and related initiatives. Collaboration with multiple units and stakeholders is essential to success.

Qualifications

• Associate degree with 4+ years relevant experience or an equivalent combination.

Responsibilities

• Manage the Associate Dean's calendar, travel, and budget; prepare reports and materials.
• Oversee daily office operations and confidential records; support policies and student inquiries.
• Assist in budget planning, reconciliations, and financial record maintenance.
• Provide HR support for onboarding, offboarding, and Workday transactions.
• Coordinate committee meetings and distribute materials in a timely manner.
• Support events and programs for students and faculty, ensuring a positive experience.

Skills

Calendar management

Budget management

Verbal and written communication

Interpersonal skills

Organizational skills

Independent work

Analytical/problem-solving

Attention to detail

Senior leaders support

Education

Associate degree

Tools

Workday

Google Docs

Microsoft 365

SIMBA

LionPATH

WorkLion

Job description

The Pennsylvania State University is seeking an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high-level administrative and financial support and handles confidential matters with discretion.

Responsibilities include calendar management, budget oversight, HR support, and coordinating events and programs across OESE and related initiatives. Collaboration with multiple units and stakeholders is essential to success.