Front Desk Administrative Coordinator

University of Pittsburgh; Pittsburgh (Allegheny County); In loco; USD 24.000 - 31.000; Tempo pieno

Descrizione del lavoro

The University of Pittsburgh School of Nursing is seeking a front desk administrative assistant to support department-level operations and the needs of students, faculty, and staff — assisting leadership, welcoming visitors, and providing general clerical support. The role emphasizes scheduling, reception, document preparation, and routine purchasing tasks in a busy academic setting.

Responsibilities include coordinating meetings, managing calendars, handling confidential information,

Competenze

• Excellent time management and organizational skills are required.
• Strong verbal and written communication skills are essential.
• Strong customer service skills with a professional demeanor.
• Proficiency in Microsoft Office Suite for daily clerical tasks.
• Attention to detail, flexibility, and problem-solving ability are needed.

Mansioni

• Schedule and coordinate meetings, appointments, and calendars.
• Greet visitors and provide front-desk support via phone, email or in person.
• Maintain files, enter data, track deadlines, and coordinate interdepartmental communication.
• Identify and suggest process improvements to increase efficiency and accuracy.
• Type, format, and proofread letters, memos, and reports while handling confidential information.
• Place routine office supply orders; verify invoices and supplier communications.
• Perform general clerical duties including filing, copying, scanning, and mail handling.
• Assist with travel arrangements, expense reports, and university travel policy compliance.
• Handle student records and maintain curricula in the associated systems.

Conoscenze

Time management

Verbal & written communication

Customer service

Microsoft Office Suite

Attention to detail

Independent & collaborative work

Formazione

Associate's Degree

Strumenti

Microsoft Office Suite

Descrizione del lavoro

The University of Pittsburgh School of Nursing is seeking a front desk administrative assistant to support department-level operations and the needs of students, faculty, and staff — assisting leadership, welcoming visitors, and providing general clerical support. The role emphasizes scheduling, reception, document preparation, and routine purchasing tasks in a busy academic setting.

Responsibilities include coordinating meetings, managing calendars, handling confidential information,