Hybrid: Student Affairs Office Coordinator & Receptionist

University of Pittsburgh; Pittsburgh (Allegheny County); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The University of Pittsburgh is seeking a Receptionist within the Division of Student Affairs on the Pittsburgh campus. The role primarily handles front-desk duties, answers phones, manages calendars, and provides clerical support to the Office of the Dean and senior staff.

This full-time, hybrid position offers front-line customer service, calendar coordination, and administrative assistance, with duties including data entry, mail distribution, and coordinating communications across departments.

Qualifications

• Greets visitors and directs them to appropriate offices.
• Answers telephone, takes messages and transfers calls.
• Schedules appointments and manages calendars.
• Operates standard office equipment including a telephone, copier, fax, and computer.
• Performs clerical duties including filing, mail distribution, and data entry.

Responsibilities

• Greets visitors and checks in customers; directs them to destination or staff.
• Provides excellent customer service in person and by phone.
• Assists with correspondence and communications for the Office of the Dean.
• Maintains appointment calendars for staff and distributes voicemail/email messages.
• Performs general office and clerical tasks as assigned.

Skills

Customer service

Phone etiquette

Education

High School Diploma/GED

Job description

The University of Pittsburgh is seeking a Receptionist within the Division of Student Affairs on the Pittsburgh campus. The role primarily handles front-desk duties, answers phones, manages calendars, and provides clerical support to the Office of the Dean and senior staff.

This full-time, hybrid position offers front-line customer service, calendar coordination, and administrative assistance, with duties including data entry, mail distribution, and coordinating communications across departments.