Dean's Executive Coordinator | Hybrid Admin & Events

Seattle University; Seattle (WA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Tuition benefits

Hybrid work eligibility

Wellness program

Holiday schedule

Job summary

Seattle University is seeking an Executive Coordinator to provide high-level administrative and operational support to the Dean of the College of Science and Engineering. This role advances college leadership, supports external relations with donors and alumni, and ensures smooth policy and business operations across the college.

The position manages administrative duties in the Dean's Office, supports special projects, and serves as a resource on policies and procedures for faculty and staff.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Schedule the dean's meetings with faculty, staff, donors, and visitors.
• Take minutes and transcribe for committees and college meetings as needed.
• Arrange travel and coordinate information requests for the dean.
• Coordinate donor meetings, special visits, and events with development.
• Oversee college calendar postings and listserv permissions.
• Provide administrative support for committees, tenure processes, reviews, sabbaticals.

Skills

Effective Team Collaboration

Emotionally Intelligent Communication

Ethics and Integrity

Flexibility and Innovation

Mindful Inclusion

Outcomes-Driven Orientation

Job description

Seattle University is seeking an Executive Coordinator to provide high-level administrative and operational support to the Dean of the College of Science and Engineering. This role advances college leadership, supports external relations with donors and alumni, and ensures smooth policy and business operations across the college.

The position manages administrative duties in the Dean's Office, supports special projects, and serves as a resource on policies and procedures for faculty and staff.