Senior Executive Assistant to the Dean, Engineering

University of California; Santa Cruz (CA); Hybrid; USD 98,000 - 115,000; Full time

Benefits offered by this job

Full benefits

Job summary

UC Santa Cruz is seeking an Executive Assistant to provide high-level administrative support to the Dean of Baskin Engineering. The role oversees the Dean's calendar, communications, and office operations, coordinating meetings, events, and confidential materials with discretion.

Under the Senior Assistant Dean, this full-time, hybrid position requires 40 hours/week, on-site campus presence with periodic remote work, and strong organizational and communication skills to support senior leadership

Qualifications

• Bachelor's degree or equivalent experience required.
• Advanced organizational and time-management skills.
• Demonstrated reliability and sound judgment in sensitive work.
• Excellent written and verbal communication for executive-level tasks.
• Ability to manage complex calendars and prioritize competing demands.
• Experience coordinating financial transactions and travel arrangements.

Responsibilities

• Oversee and optimize the Dean’s complex calendar and travel.
• Coordinate executive workflow and triage urgent matters.
• Prepare background materials, briefings, and reports for the Dean.
• Provide support to Assistants and Associate Deans as needed.
• Maintain confidential records and liaise with campus leadership.

Skills

Executive support

Calendar management

Discretion

Communication

Time management

Analytical thinking

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Microsoft Office

Slack

Asana

Job description

UC Santa Cruz is seeking an Executive Assistant to provide high-level administrative support to the Dean of Baskin Engineering. The role oversees the Dean's calendar, communications, and office operations, coordinating meetings, events, and confidential materials with discretion.

Under the Senior Assistant Dean, this full-time, hybrid position requires 40 hours/week, on-site campus presence with periodic remote work, and strong organizational and communication skills to support senior leadership