Executive Assistant to the Dean

California State University, Long Beach; Long Beach (CA); On-site; USD 54,000 - 78,000; Full time

Benefits offered by this job

Paid Time Off

Health Coverage

Retirement Plans

Educational Benefits

Employee Assistance Program (EAP)

Wellness programs

Job summary

California State University, Long Beach (CSULB) invites applications for the Executive Assistant to the Dean. This position provides office support to the Dean's Office and serves as the first contact for visitors, administrators, faculty, staff, and students.

It requires initiative, confidentiality, and the ability to manage multiple priorities with accuracy and timeliness. The role involves calendar management, travel planning, and coordinating university, college, and departmental projects

Qualifications

• Bachelor's degree or equivalent required.
• Ability to handle confidential information with discretion.
• Strong organizational and communication skills.

Responsibilities

• Provides administrative support to the Dean and manages calendars, travel, and meetings.
• Greets visitors, screens calls, and supervises Dean's Office student assistants.
• Maintains and coordinates processes and paperwork for RTP and tenure-track searches.

Skills

Excel

Outlook

Word

PowerPoint

Education

Bachelor's degree

Job description

Executive Assistant to the Dean

Job No: 563403

Work Type: Staff

Location: Southern California: Long Beach

Categories: Bargaining Unit: Unit 9 - CSUEU - TechnicalSupport Services, Appointment Type: Temporary, Time Basis: FullTime

Join the vibrant community at California State University, LongBeach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern Californialifestyle. Our 322-acre campus-one of the largest in the CSUsystem-serves more than 42,000 students and is known for itscommitment to student success, innovation, and impactful academicand research initiatives. As a member of the CSULB community, you'll experience a dynamicenvironment filled with cultural landmarks, collaborative energy,and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastalrelaxation with urban vibrancy, offering miles of beaches,year-round sunshine, a thriving arts and food scene, and convenientaccess to both Los Angeles and Orange County. It's an ideal placeto grow your career while enjoying everything Southern Californiahas to offer. Join the California State University (CSU) and explore careeropportunities that advance student success and strengthenCalifornia's future-offering competitive compensation,comprehensive benefits, and professional growth.

Job Summary

Under the supervision of the Dean, the Executive Assistant providesoffice support to the Dean's Office and serves as the first pointof contact for the COTA's visitors, administrators, faculty, staff,and students. Performs complex and sensitive assignments requiringinitiative, confidentiality, independent judgment and knowledge ofcampus policies and procedures. Assignments require handling ofmultiple work priorities: must organize and prioritize a variety ofprojects and tasks in an effective and timely manner and meetcritical deadlines. Maintain attention to detail and accuracy inall duties. Be accountable for results, as well as for processesand document submissions.

Key Responsibilities

• Provides administrative support to the Dean by preparing,distributing, and maintaining correspondence, reports, proposalsand files. Responsible for maintaining the Dean's calendars, makingtravel arrangements, scheduling meetings and screening calls. Distributes and follows-up on university, college and departmental projects and proposals to ensure timely submissions, in coordination with theFaculty and Student Support Coordinator.
• Supports general operations and initiatives of the Dean'sOffice. Responsible for greeting visitors and answering the generalDean's Office phone extension; assists in the selection of,training, and supervision of Dean's Office student assistants.
• Maintains and coordinates RTP processes and tenure-tracksearches ensuring that all paperwork/documents are completed ontime and according to policy.

Department

COTA Admin

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent statusgranted. Temporary assignments may expire prior to the endingdate.

Classification

Executive Assistant I

Compensation

Salary placement is determined by the education, experience, andqualifications the candidate brings to the position, internalequity, and the hiring department's fiscal resources.

• Hiring Range: The hiring range for this position is $4,799(Step #1) - $4,895 (Step #2) per month commensurate withcandidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification SalaryRange for this position is $4,799 (Step #1) - $6,992 (Step #20) permonth.

Benefits

At California State University (CSU), we prioritize the health,growth, and success of our employees. Our benefits program reflectsour commitment to your overall well-being.

• Paid Time Off: Up to 24 vacation days per year(based on employee group and/or length of service), 14 paidholidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental,and vision plans.
• Retirement Plans: Participation in the CalPERSdefined benefit plan, along with voluntary savings options such as403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiverprograms for eligible employees; dependent eligibility varies byemployee group and bargaining unit.
• Employee Assistance Program (EAP):Confidential counseling and support services for employees andtheir families.
• Additional Benefits: Wellness programs,professional development opportunities, and insurance optionsincluding life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to theirposition. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Knowledge, Skills, and Abilities

The ideal candidate will be able to effectively communicate with awide range of constituents, including campus executives andstudents and will have the ability to proficiently use Officesoftware (i.e. Excel, Outlook, Word, PowerPoint). Ability tocommunicate with an ethnically and culturally diverse campuscommunity. Ability to follow all university policies, procedures,and guidelines including but not limited to safety, civility,information security, and non-discrimination policies andprocedures. Ability to contribute to a positive universityexperience for each and every student and assist in achieving theuniversity's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor's degree in a related field.

Licenses

Valid CA Driver's License preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walkingand standing are minimal. Lifting is limited to lightweight objects(10 pounds or less).

Additional Information

CSULB is not a sponsoring agency for staff and management positions(i.e. H-1B Visas).

A background check (including a criminal records check) must becompleted satisfactorily and is required for employment. CSULB willmake a conditional offer of employment, which may be rescinded ifthe background check reveals disqualifying information, and/or itis discovered that the candidate knowingly withheld or falsifiedinformation. Failure to satisfactorily complete the backgroundcheck may affect the continued employment of a current CSU employeewho was conditionally offered the position.

Due to the nature of this position, current CSULB employees aresubject to a criminal record check unless they have successfullycompleted a criminal background check through CSULB within the past12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULBprovides equal opportunity in employment without unlawfuldiscrimination or preferential treatment based on race, sex, color,ethnicity, national origin, or other protected status. CSULBcomplies with Title VI of the Civil Rights Act of 1964, Title IX ofthe Education Amendments of 1972, the Americans with DisabilitiesAct (ADA), Section 504 of the Rehabilitation Act, the CaliforniaEquity in Higher Education Act, California's Proposition 209 (Art.I, Section 31 of the California Constitution), other applicablestate and federal anti-discrimination laws, and CSU'sNondiscrimination Policy. We prohibit discriminatory preferentialtreatment, segregation based on race or any other protected status,and all forms of discrimination, harassment, and retaliation in alluniversity programs, policies, and practices.

California State University Long Beach expects respectful,professional behavior from its employees in all situations. Acts ofharassment or abusive conduct are prohibited. Demonstratedappropriate professional behavior, treating others with civilityand respect, and refusing to tolerate abusive conduct is expectedof all employees.

Accommodations

We provide reasonable accommodations to applicants and employeeswith disabilities. Applicants with questions about access orrequiring a reasonable accommodation for any part of theapplication or hiring process should [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system,is a State of California Employer. As such, the University requiresall employees upon date of hire to reside in the State ofCalifornia.

As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/ CSU Out-of-StateEmployment Policy prohibits the hiring of employees to performCSU-related work outside the state of California.

Application Closes

Application Closes: 06 November 2026