Executive Assistant to Dean of Graduate Studies

The California State University; Long Beach (CA); On-site; USD 58,000 - 84,000; Full time

Benefits offered by this job

Vacation & holidays

Health plans

Retirement plans

Tuition benefits

EAP

Wellness programs

Job summary

The California State University, Long Beach invites applications for an Executive Assistant to the Dean of Graduate Studies. This staff position supports event coordination, communications, and administrative operations within the Graduate Studies unit.

Responsibilities include coordinating invitations, agendas, room bookings, and catering, as well as developing and maintaining Graduate Studies websites and print materials under supervision.

Qualifications

• Required: Equivalent to a bachelor’s degree in a related field.
• Preferred: 3 years of administrative support experience.
• Bachelor’s degree is preferred.

Responsibilities

• Oversees event coordination including invitations, agendas, room setup, and catering.
• Develops and maintains Graduate Studies websites and publications.

Skills

Microsoft Office

Excel

Website maintenance

Grammar & style

Budget policies

PeopleSoft

SharePoint

Diverse communication

Business math

Correspondence drafting

Education

Bachelor's degree or related field

Tools

PeopleSoft

SharePoint

Microsoft Office

Excel

Website maintenance tools

Job description

Executive Assistant to Dean of Graduate Studies

Job no: 560279
Work type: Staff
Location: Long Beach
Categories: Unit 9 - CSUEU - Technical Support Services, Temporary, Full Time

Key Responsibilities

• Event Coordination: Oversees the coordination of various, multiple events. Coordination includes sending invitations, preparing agendas, scheduling rooms, and making catering arrangements.
• General Administration, Communications: Develops and maintains Graduate Studies websites and print publications under the supervision of the Communications Specialist.

Education and Experience

Required: Equivalent to a bachelor’s degree in a related field.

Preferred:

• 3 years of administrative support experience.
• Bachelor’s degree.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: $4,799 (Step #1) – $4,993 (Step #3) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: $4,799 (Step #1) – $6,992 (Step #20) per month.

Benefits

• Paid Time Off: Up to 24 vacation days per year, 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Skills and Knowledge: Knowledge of various Microsoft Products, including Microsoft Office, especially Excel; knowledge of website design and maintenance; thorough knowledge of grammar, punctuation, and spelling at an appropriate level; working knowledge of budget policies and procedures; experience in PeopleSoft and SharePoint highly preferred; ability to communicate with an ethnically and culturally diverse campus community; ability to perform basic business math and draft and compose correspondence and standard reports.

Physical Summary

Light work. Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e., H-1B Visas). A background check, including a criminal records check, must be completed satisfactorily and is required for employment. CSULB may rescind a conditional offer if the background check reveals disqualifying information or if the candidate knowingly withheld or falsified information.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. All employees are required to reside in the State of California upon date of hire.

Advertised: Jul 21 2026 Pacific Daylight Time
Applications close: Aug 20 2026 Pacific Daylight Time