Executive Assistant & Academic Operations Lead

Rollins; Winter Park (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

15 Days Paid Time Off

10 Paid Holidays

Free Tuition for Employees and their F

Employer Retirement Contributions

Dental & Vision Insurance

Job summary

Rollins College is seeking an Academic Support Coordinator & Executive Assistant for the Office of the Dean of the College of Liberal Arts in Winter Park, FL. The role focuses on calendar management, confidential support, and coordinating faculty-related documents.

The position requires organizing meetings, handling sensitive information, and coordinating travel and events for the Dean and Associate Dean. Strong communication and discretion are essential.

Qualifications

• High school education plus two years of additional business, technical, or college training or equivalent combination of education and experience.
• At least four years of job related experience.

Responsibilities

• Manage calendars for the Dean and Associate Dean, schedule meetings and events.
• Provide confidential support on sensitive matters.
• Prepare correspondence, memos, and reports.
• Answer calls, route inquiries, and serve as primary contact.
• Coordinate CVs, syllabi, and faculty records.
• Arrange travel including flights, hotels, and car rentals.
• Plan and take minutes for meetings.
• Support onboarding of administrative staff.

Skills

Calendar management

Executive support

Outlook proficiency

Confidentiality

Travel arrangements

Communication skills

Education

High school diploma + 2 years business training

Tools

Microsoft Office

Outlook

Job description

Rollins College is seeking an Academic Support Coordinator & Executive Assistant for the Office of the Dean of the College of Liberal Arts in Winter Park, FL. The role focuses on calendar management, confidential support, and coordinating faculty-related documents.

The position requires organizing meetings, handling sensitive information, and coordinating travel and events for the Dean and Associate Dean. Strong communication and discretion are essential.