Executive Assistant to the Dean, Social Sciences (On-site)

Harvard University; Massachusetts; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Generous PTO

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University in Cambridge, MA invites applications for an Executive Assistant to support the Social Sciences Dean. This role provides high-level administrative, scheduling, and communications support to the Dean and may assist others in the Division.

You will manage a complex calendar, arrange meetings and travel, prepare expense reports, maintain records, and help update the division website and communications templates.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role providing administrative support.
• Excellent verbal and written communications skills; high level of discretion and judgment.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, OneDrive).

Responsibilities

• Front Office and reception: greet visitors, answer phones, field inquiries.
• Calendar and meeting management: schedule meetings, prepare agendas, track actions.
• Events and travel: coordinate logistics for meetings and travel arrangements.
• Financial and administrative support: prepare expense reports and maintain records.
• Communications and digital presence: assist with Dean’s communications and website updates.

Skills

Independent judgment

Discretion

Professionalism

Excellent communication

Time management

MS Office proficiency

Outlook

PowerPoint

Excel

Office 365

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

OneDrive

Google Suite

Zoom

Job description

Harvard University in Cambridge, MA invites applications for an Executive Assistant to support the Social Sciences Dean. This role provides high-level administrative, scheduling, and communications support to the Dean and may assist others in the Division.

You will manage a complex calendar, arrange meetings and travel, prepare expense reports, maintain records, and help update the division website and communications templates.