Dean's Associate, Continuing Education and Workforce Development

Wor Wic Community College; Salisbury (MD); On-site; USD 35,000 - 43,000; Full time

Job summary

Wor-Wic Community College is seeking a dean's associate to support the Continuing Education and Workforce Development division. The role coordinates print brochures, updates CE pages, and assists with outreach events.

Responsibilities include managing calendars, handling budgets and travel, producing reports, and supporting staff with training and documentation. Evening/weekend work may be required.

Qualifications

• Associate degree in a relevant field is required or four years of office experience in lieu of the degree
• Four years of office experience; Bachelor's degree can substitute for four years of experience
• Excellent MS 365, database, organizational, and verbal/written communication skills

Responsibilities

• Coordinate CEWD print brochure production and deadlines.
• Provide outreach and contract training support for CEWD partnerships.
• Support CEWD operations using essential software tools.
• Handle office operations: mail, purchases, budgets, travel, records, and meetings.
• Assist with CE website updates and monthly web spotlights.
• Provide division leadership and staff training.
• Serve as back-up to CEWD front desk staff.
• Perform other duties as assigned.

Skills

Microsoft 365

database

organizational skills

attention to detail

verbal and written communication

teamwork

travel

Education

Associate degree in a relevant field

Tools

Workforce Connect

Nuventive

Blackboard

Microsoft Forms

Explorance Blue

Credly

Soft Docs

Job description

Wor-Wic Community College is accepting applications for a dean's associate. This position provides operational, outreach and assessment support for the continuing education and workforce development division and coordinates the production of the CE print brochure and web page updates. This position may be required to work evenings and/or weekends to support outreach and other campus events.

Essential Duties

The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills or working conditions associated with this position.

• Coordinates the preparation of the CEWD print brochure three times per year, including creating production schedules, communicating with CEWD staff, internal departments and external partners, and laying out and proofing copy
• Provides outreach and contract training support for the dean and director of CEWD partnerships including, but not limited to, tracking enrollment in CE courses and generating reports for marketing purposes, creating and maintaining program resource guides, communicating with marketing and other internal departments, supporting the creation of email campaigns and flyers, acting as a liaison between the dean and external stakeholders, supporting contract and partnership training logistics and representing the division at outreach events
• Uses mission-critical software, including but not limited to, Workforce Connect, Nuventive, Blackboard, Microsoft Forms, Explorance Blue, Credly and Soft Docs to support outreach activities and office operations
• Provides operational support for the dean, director of CEWD operations and other CEWD administrators including, but not limited to, routing mail, completing purchase requisitions and check requests, reconciling and monitoring the CEWD division and grant budgets, making travel arrangements, tracking and filing submissions such as syllabi and contract training documentation, generating reports, creating meeting minutes, scheduling meetings, processing leave requests and timesheets, maintaining signature file, maintaining the copy/mailroom and monitoring office supplies, and ensuring all office supplies are ordered for the division in a timely manner
• Helps to process CE website update requests and makes content changes to CE web pages; creates monthly CE web spotlights
• Provides leadership within the division by troubleshooting problems, supporting morale, acting as a liaison to the dean, providing instructions, answering questions and providing employee training
• Serves as backup to CEWD front desk staff, including reception
• Performs other duties as assigned

Minimum Requirements

• Associate degree in a relevant field
• Four years of office experience (Bachelor's degree can be substituted for the four years of experience)
• Excellent Microsoft 365, database, mathematical, organizational, attention to detail, human relations, teamwork, and verbal and written communication skills
• Valid driver's license and reliable transportation required; this position requires periodic travel to off-site training locations and outreach events
• Preference will be given to applicants with desktop publishing and web editing (preferably Canva) experience

Supplemental Information

This is a full-time standard support staff position. The starting wage will likely range from $25.33 per hour to approximately $31.10 per hour, based on qualifications and experience. Days and hours of work are Mon. - Fri., 8 a.m. - 4:30 p.m. (1 hour lunch). Evening and weekend hours may be required periodically.
The right candidate will represent our commitment to access, community, diversity, learning, integrity, innovation and heart; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties, or combine and/or eliminate positions at any time.
Applications received by Sept. 23 will be given first consideration; the position will remain open until filled.

This document is available in alternative formats to individuals with disabilities by contacting disability services at [e-mail], 410-334-2899 or TTY 410-767-6960. Wor-Wic Community College is an equal opportunity educator and employer. Visit www.worwic.edu/Services-Support/Disability-Services to learn more.

Salary/Compensation: $25.33 - $31.10 per hour