Senior Administrative Coordinator

Delaware Technical Community College

Wilmington (DE)

On-site

USD 28,000 - 30,000

Part time

9 days ago

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Job summary

Delaware Technical Community College is seeking a Part-Time Senior Administrative Coordinator for Workforce Development to support the Division. The incumbent coordinates tasks, assists the Director, and ensures policy adherence while acting as a liaison with deans, faculty, staff, students, and external partners.

The role offers up to 29 hours weekly, with salary of $20.54 per hour. Requires an Associate’s degree in a relevant field and four years of related experience or an equivalent

Qualifications

Associate’s degree with four years of relevant experience or an equivalent combination.
Knowledge of database, word processing, and spreadsheet software.
Excellent interpersonal and written communication skills.

Responsibilities

Coordinate a variety of tasks for the Division of Workforce Development.
Assist the Director of Workforce Development and Community Education in administering division functions.
Ensure adherence to operational and academic policies by staff and faculty.
Develop and monitor the division's master schedule and support budget processes.
Collaborate with Deans, Directors, faculty, staff, students, and community partners.

Skills

Database experience

Word processing

Spreadsheet skills

Interpersonal communication

Written communication

Organizational skills

Education

Associate's degree in a relevant field

Job description

This position provides administrative support and coordinates a variety of tasks for the Division of Workforce Development. Hours are part-time, Monday – Friday working up to 29 hours per week ,

Salary $20.54 hour

Classification Information

Classification Title

Classification Title Senior Administrative Coordinator for Workforce Development

Job Code

Job Code 4069 (FT), 4569 (PT)

FLSA

FLSA Non-Exempt

Position Pay Grade

Position Pay Grade B/C 11

Position Type

Position Type Part-Time

Summary Statement

An incumbent is responsible for coordinating a variety of activities and assisting the Director of Workforce Development and Community Education in the administration of the functions of the Division.

Nature and Scope

An incumbent reports to the Director of Workforce Development and may supervise subordinate personnel. The incumbent provides administrative support and coordinates a variety of tasks for the Workforce Development Division. The incumbent works closely with Deans, Directors, faculty, staff, students, the public, and private organizations.

Principal Accountabilities

An incumbent may perform any combination of the below listed accountabilities:

1. Assists the Director in the efficient operation of the Division, including facilitating effective and efficient communication within the division and planning facility, equipment and staffing needs.

2. Ensures that operational and academic policies and procedures are followed by staff and faculty.

3. Determines the nature and scope of inquiries and issues; determines a resolution to problems and initiates an appropriate course of action. Defers appropriate issues with a recommended solution to the Director.

4. Monitors and audits divisional budgets and expenditures. Reviews, processes, and qualifies all transactions from special funds.

5. Compiles financial data to assist in the preparation of the annual budget for the division.

6. Analyzes financial reports and data. Provides the Director with current and future financial projections.

7. Serves as a divisional liaison between department chairpersons and campus Human Resources Representatives. Reviews and coordinates approval of vacation and sick leave for faculty and staff. Ensures timely preparation of Performance Evaluations for submission to Human Resources. Ensures preparation of all part-time staff contracts and processing the documents through the campus Human Resources Department.

8. Constructs, maintains, and monitors the Workforce Development master schedule based upon the compilation of necessary data from Department Chairpersons and staff. Interacts with the President’s Office for activation of courses. Oversees data entry into Banner for all Workforce Development departments.

9. Works with Marketing staff and Department Chairpersons to coordinate marketing strategies for programs. Coordinates the non-credit portion of the Course Schedule with Marketing; edits and proofreads brochures and publications; and assists Marketing with updating and maintaining the Workforce Development website.

10. Works with the Director, Assistant Director, Department Chairpersons, and the Office of the President to coordinate statewide class offerings through statewide contracts. Prepares relevant reports and analyzes pre- and post-tests and evaluations for each program.

11. Performs other related duties as required.

Knowledge Skills and Abilities