DC Operations Administrator & Office Coordinator

Breg; Indianapolis (IN); Presencial; USD 33.000 - 41.000; Jornada completa

Descripción de la vacante

Breg in Indianapolis is seeking an Office Administrator to support the Distribution Center operations. You will greet visitors, manage reception, handle mail, coordinate meetings, process invoices, and assist with daily administrative tasks.

The role emphasizes accuracy, organization, and professional communication with teammates, vendors, and visitors. Proficiency with MS Office and willingness to learn new tools, including AI productivity assistants, are valued.

Formación

• High School Diploma or equivalent and 2+ years of previous office administration experience required.
• General knowledge of basic warehouse or distribution center operations preferred.
• Strong organizational skills with the ability to prioritize multiple tasks and respond to changing business needs.
• Effective written and verbal communication skills and the ability to interact professionally with employees, visitors, vendors, and other stakeholders.
• Computer proficient to include MS Outlook, Word, Excel, and PowerPoint; able to learn new software and systems.
• Experience using AI productivity tools such as Microsoft Copilot, ChatGPT, or Claude.

Responsabilidades

• Greets visitors, notifies appropriate employees of arrival, issues visitor badges, and maintains the visitor log.
• Maintains the reception area to ensure a neat and professional appearance.
• Provides general administrative support to the Operations team, including data entry, sorting and distributing mail and faxes, managing correspondence and filing, ordering meals and catering, and preparing materials for meetings and training events.
• Manages supplier and vendor invoices, including the creation and processing of purchase orders.
• Coordinates departmental events and other site administrative activities.
• Responds to routine internal and external inquiries and directs requests to the appropriate person or department.
• Provides general office coordination and administrative support as needed to support day-to-day Operations activities.
• Responsible for behaving in a professional manner both internally and externally in relationships that positively impact the company's reputation and comply with the company's policies and practices.
• Responsible for being accountable and committed to demonstrating Breg’s cultural beliefs and achieving the key results of the company.
• Responsible for promoting Breg's culture within the organization using established tools such as storytelling, providing focused feedback, and recognition. The performance of the position is aligned with the culture of commitment and accountability, following the steps of: See it, Own it, Solve it, and Do it.

Conocimientos

Office administration experience

Organizational skills

Written and verbal communication

Multitasking / prioritization

AI productivity tools awareness

Educación

High School Diploma or equivalent

Herramientas

MS Outlook

MS Word

MS Excel

MS PowerPoint

Descripción del empleo

Breg in Indianapolis is seeking an Office Administrator to support the Distribution Center operations. You will greet visitors, manage reception, handle mail, coordinate meetings, process invoices, and assist with daily administrative tasks.

The role emphasizes accuracy, organization, and professional communication with teammates, vendors, and visitors. Proficiency with MS Office and willingness to learn new tools, including AI productivity assistants, are valued.