Data Entry Specialist

Russell Tobin; Irvine (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

Russell Tobin is looking for a Temporary Data Entry Specialist in Irvine, California, to support their accounting team with invoice processing and reconciliations. This role involves accurately entering vendor invoice details and ensuring data accuracy.

The ideal candidate should have previous experience in data entry or accounting support, strong attention to detail, and proficiency with Microsoft Excel. This position provides a great opportunity for professionals with administrative backgrounds to gain hands-on experience.

Qualifications

• Previous experience in Data Entry, Accounting Support, Accounts Payable (AP), or Accounts Receivable (AR).
• Strong attention to detail and accuracy.
• Basic understanding of invoices and financial documents.

Responsibilities

• Review vendor invoices and extract key information.
• Accurately enter invoice details into labor upload templates.
• Reconcile invoice totals against system-generated totals.
• Investigate and document discrepancies.
• Maintain organized electronic records and supporting documentation.

Skills

Data Entry

Attention to Detail

Microsoft Excel

Organizational Skills

Job description

Are you detail-oriented, organized, and comfortable working with financial data? We're seeking a Temporary Data Entry Specialist to support an accounting team with invoice processing, reconciliations, and timesheet data entry.

What You'll Do

• Review vendor invoices and extract key information.
• Accurately enter invoice details into labor upload templates.
• Process and enter:
  • Voucher Numbers
  • Transaction Dates
  • Project Coding
  • Labor Hours
  • Expenses
• Reconcile invoice totals against system-generated totals.
• Investigate and document discrepancies.
• Maintain organized electronic records and supporting documentation.
• Follow established procedures and quality standards.

What We're Looking For

• Previous experience in Data Entry, Accounting Support, Accounts Payable (AP), Accounts Receivable (AR), Billing, or Invoice Processing.
• Strong attention to detail and accuracy.
• Basic understanding of invoices and financial documents.
• Proficiency with Microsoft Excel.
• Strong organizational and documentation skills.
• Ability to work independently and meet deadlines.
• Billing Specialist.
• Payroll Support.
• Gain hands‑on experience supporting an accounting team.
• Training provided on internal systems and processes.
• Great opportunity for professionals with accounting support or administrative backgrounds.