Data Entry Coordinator

The Addison Group; Hoffman Estates (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Onsite gym and café

Employee events

Job summary

The Addison Group seeks a detail-oriented Data Entry Coordinator in Hoffman Estates, IL to support a fleet and transportation team with data entry, Excel reporting, record maintenance, and document organization. This role is well-suited for those who enjoy working with large datasets and precise recordkeeping.

Ideal candidates are organized, analytical, and comfortable producing accurate reports from spreadsheets.

Qualifications

• Strong Microsoft Excel skills, including PivotTables, VLOOKUPs, data entry, and reporting.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Effective written and verbal communication abilities.
• Ability to analyze information and identify discrepancies.
• Proficiency in Microsoft Office, experience with HubSpot is a plus.
• Bachelor's degree preferred.
• Previous corporate, administrative, logistics, or fleet-related experience is beneficial but not required.

Responsibilities

• Maintain and update Excel spreadsheets, databases, and tracking reports.
• Enter information into internal systems and verify data for accuracy.
• Prepare reports related to fleet activity, vehicle deliveries, equipment, and expenses.
• Organize electronic files, invoices, forms, and other administrative documents.
• Assist with invoice processing and fleet expense tracking.
• Update vehicle and equipment records across internal systems.
• Monitor vehicle deliveries, registrations, renewals, and administrative deadlines.
• Review records and reports for missing information or discrepancies.
• Collect information for monthly reporting and financial reconciliation.
• Respond to requests for fleet documentation and provide general administrative support.
• Assist with additional projects and daily operational tasks as needed.

Skills

Excel

PivotTables

VLOOKUP

Data entry

Reporting

Attention to detail

Organizational skills

Communication skills

HubSpot

Education

Bachelor's degree preferred

Tools

HubSpot CRM

Job description

Job Title: Data Entry Coordinator

Industry: Environmental Services

Location (city, state): Hoffman Estates, IL

Assignment Type: Open-ended contract

Pay: $18-$22 per hour

Work Schedule: Monday-Friday, 8:00 AM-5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client operates in the environmental services industry and offers a fast-paced, collaborative work environment. This opportunity provides exposure to multiple departments, hands-on training, and the potential for long-term career growth.

Job Description:

We are seeking a detail-oriented Data Entry Coordinator to provide administrative and reporting support to a fleet and transportation team. This role focuses on data entry, Excel reporting, record maintenance, and organizing fleet-related documentation. The ideal candidate is organized, analytical, and comfortable working with spreadsheets and large amounts of information.

This opportunity is well-suited for recent graduates or early-career professionals looking to build experience in a corporate environment.

Key Responsibilities:

• Maintain and update Excel spreadsheets, databases, and tracking reports
• Enter information into internal systems and verify data for accuracy
• Prepare reports related to fleet activity, vehicle deliveries, equipment, and expenses
• Organize electronic files, invoices, forms, and other administrative documents
• Assist with invoice processing and fleet expense tracking
• Update vehicle and equipment records across internal systems
• Monitor vehicle deliveries, registrations, renewals, and administrative deadlines
• Review records and reports for missing information or discrepancies
• Collect information for monthly reporting and financial reconciliation
• Respond to requests for fleet documentation and provide general administrative support
• Assist with additional projects and daily operational tasks as needed

Qualifications:

• Strong Microsoft Excel skills, including PivotTables, VLOOKUPs, data entry, and reporting
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Effective written and verbal communication abilities
• Ability to analyze information and identify discrepancies
• Proficiency in Microsoft Office, experience with HubSpot is a plus
• Bachelor's degree preferred
• Previous corporate, administrative, logistics, or fleet-related experience is beneficial but not required

Perks:

• Collaborative and supportive team environment
• Modern office building with an onsite gym and café
• Employee events and opportunities to connect across departments
• Exposure to various teams and business operations
• Opportunity for professional development and potential permanent placement

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.