Vehicle Licensing Specialist

Addison Group; Itasca (IL); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Benefits

Dental Benefits

Vision Benefits

401(k)

Job summary

Addison Group in Itasca, IL is seeking a detail‑oriented Vehicle Licensing Specialist to support daily vehicle registration, titling, and licensing tasks within our fleet management operations. You will handle data entry, document management, state change processing, and communications with internal teams and external clients, ensuring accuracy and compliance with state requirements.

DMV experience strongly preferred.

Qualifications

• DMV experience is highly preferred for vehicle registrations and licensing processes.
• Experience in administrative, data entry, document processing, or customer service roles.
• Ability to enter and maintain information across multiple systems with accuracy.
• Strong communication skills, both written and verbal.

Responsibilities

• Process state changes by entering data and routing documents per procedures.
• Perform data entry to maintain accurate vehicle registration and title records.
• Receive, review, and scan incoming vehicle titles before routing to Team Lead.
• Sort and distribute daily mail and reports to team members.
• Assist with checks for services and client reimbursements with supporting documents.
• Respond to routine inquiries from staff and clients about registrations, titles, taxes.
• Follow up on state changes according to the department calendar.
• Support monthly registration letters and recurring reports.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Vehicle Licensing Specialist

Job Title: Vehicle Licensing Specialist

Industry: Automotive / Fleet Management

Location (city, state): Itasca, IL

Assignment Type: Direct Hire

Pay: $50,000–$55,000 annually

Work Schedule: Monday–Friday, 9:00 AM–6:00 PM

Benefits: This position is eligible for company benefits, including medical, dental, vision, and 401(k), subject to the employer’s benefit offerings.

About The Company:

Our client is an established organization specializing in fleet management and vehicle-related services. The company supports vehicle registration, titling, and licensing processes while maintaining accurate records and ensuring compliance with applicable state requirements.

This is an opportunity to join a collaborative team where attention to detail, organization, and efficient administrative support are essential to daily operations.

Job Description:

We are seeking a detail-oriented Vehicle Licensing Specialist to support daily vehicle registration, title processing, and licensing operations. This individual will assist with data entry, document management, state change processing, and communication with internal teams and external clients.

The ideal candidate is organized, comfortable working with detailed documentation, and able to manage recurring administrative tasks while maintaining accuracy and following established procedures. This role is well suited for someone who enjoys administrative support, data entry, and working in a team-oriented environment.

Key Responsibilities:

• Assist with processing state changes by entering data and routing documentation according to department procedures.
• Perform data entry to maintain accurate vehicle registration and title records within fleet management and titling systems.
• Receive, review, and scan incoming vehicle titles before forwarding them to the appropriate Team Lead.
• Sort and distribute daily departmental mail and reports to the appropriate team members.
• Assist with preparing and distributing checks for services and client reimbursements, ensuring all required supporting documentation is included.
• Respond to routine inquiries from internal staff and external clients regarding vehicle registrations, titles, violations, state changes, initial registrations, and taxes.
• Follow up on state changes currently being processed in accordance with the Vehicle Licensing Services (VLS) department calendar.
• Support the preparation and distribution of monthly registration letters and recurring departmental reports.

Qualifications:

• DMV experience is highly preferred, particularly experience with vehicle registrations, titles, licensing, or related administrative processes.
• Previous experience in an administrative, data entry, document processing, or customer service role preferred.
• Strong attention to detail and the ability to accurately enter and maintain information across multiple systems.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills and the ability to manage routine tasks, documentation, and deadlines.
• Effective written and verbal communication skills.

Additional Details:

• Experience in vehicle registration, title processing, fleet management, or licensing administration is a plus.
• Familiarity with automotive documentation, state licensing procedures, or registration systems is beneficial.
• Experience processing checks, handling reimbursements, scanning documents, and maintaining electronic records is preferred.
• This is an administrative support role requiring consistent accuracy, organization, and adherence to established processes.
• The ideal candidate is dependable, proactive, and comfortable managing repetitive tasks in a structured department.

Perks:

• Direct-hire opportunity with a competitive annual salary of $50,000–$55,000.
• Consistent Monday–Friday schedule.
• Opportunity to develop specialized knowledge in vehicle licensing, titling, and fleet management.
• Collaborative team environment with established procedures and workflows.
• Opportunity to build experience in automotive administration and compliance-related operations.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.