Senior HR Coordinator

The Addison Group; Chicago (IL); Hybrid; USD 55,000 - 68,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Hybrid schedule

35-hour workweek

Job summary

The Addison Group in Chicago, IL is seeking a Senior HR Coordinator to provide administrative and operational support across HR functions, including onboarding, employee records, compliance, reporting, and performance management.

This role requires strong communication, discretion with sensitive information, and collaboration with HR teams. It offers a hybrid schedule, a 35-hour workweek, and a salary of $55,000–$68,000 with medical, dental, vision, and 401(k) benefits.

Qualifications

• High school diploma or equivalent.
• Proficiency with Microsoft Office tools (Excel, Outlook, Word, PowerPoint).
• Strong accuracy in reviewing documents and data entry.
• Excellent written and verbal communication with strong proofreading skills.
• Ability to handle sensitive employee information with discretion.

Responsibilities

• Coordinate administrative activities supporting daily HR operations and department initiatives.
• Assist with onboarding processes, including documentation and information tracking.
• Maintain accurate employee information and personnel records with confidentiality.
• Support HR compliance by organizing records and assisting with reporting.
• Prepare and update spreadsheets and HR-related data using Excel and other tools.
• Assist with performance review cycles and compensation processes.
• Maintain organizational charts and internal HR resources.
• Review correspondence and documents for accuracy and consistency.
• Collaborate with HR team on projects and deadlines to improve workflows.
• Respond to routine HR inquiries and escalate complex issues as needed.

Skills

Time management

Communication skills

Confidentiality

Attention to detail

Interpersonal skills

Education

Bachelor's degree in HR/Business Administration

HR coursework or internships

Tools

Excel

Outlook

Word

PowerPoint

Job description

Job Title: Senior HR Coordinator

Industry: Professional Services

Location: Chicago, IL

Assignment Type: Direct Hire

Pay: $55,000–$68,000 annually

Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | 35-hour workweek | Hybrid schedule following initial onsite training

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Addison Group is partnering with a prestigious, well-established professional services organization in downtown Chicago to hire a Senior HR Coordinator. This opportunity is ideal for an organized, detail-oriented professional who is eager to expand their HR knowledge and establish a long-term career in Human Resources.

Job Description

We are seeking a motivated Senior HR Coordinator to provide administrative and operational support across several areas of Human Resources. This position will work closely with experienced HR professionals and assist with onboarding, employee records, compliance, reporting, compensation administration, and performance management initiatives.

The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to learning. This is an excellent opportunity for an early-career professional looking to gain hands‑on exposure to multiple HR functions while developing valuable skills in a corporate environment.

Key Responsibilities

• Coordinate administrative activities supporting daily HR operations and department initiatives.
• Assist with new hire onboarding processes, including preparing documentation, tracking required information, and ensuring a positive employee experience.
• Maintain accurate employee information, personnel records, and HR documentation while protecting confidential information.
• Support HR compliance efforts by organizing records, monitoring documentation, and assisting with internal reporting requirements.
• Prepare and update spreadsheets, reports, and HR-related data using Microsoft Excel and other business applications.
• Provide administrative assistance with employee performance review cycles, compensation processes, and related HR programs.
• Help maintain organizational charts, employee directories, and internal HR resources.
• Review correspondence, presentations, and documents for accuracy, formatting, and consistency.
• Collaborate with HR team members to coordinate projects, manage deadlines, and improve administrative workflows.
• Respond professionally to routine HR inquiries and direct more complex matters to the appropriate team members.
• Assist with special projects and additional HR initiatives as business needs evolve.

Qualifications

Required

• High school diploma or equivalent.
• Strong working knowledge of Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Ability to use Excel for basic data management tasks, including formulas, filtering, and organizing information.
• Exceptional accuracy when reviewing documents, entering information, and completing administrative tasks.
• Excellent written and verbal communication skills with strong grammar and proofreading abilities.
• Ability to handle sensitive employee information with professionalism and discretion.
• Strong time management skills with the ability to balance multiple assignments and deadlines.
• Positive, adaptable attitude with a willingness to learn new processes and responsibilities.
• Strong interpersonal skills and the ability to collaborate with individuals across different departments.

Preferred

• Bachelor's degree in Human Resources, Communications, Business Administration, Liberal Arts, or a related discipline.
• Approximately 1–2 years of administrative or professional office experience; relevant internships or HR coursework will also be considered.
• Previous exposure to HR operations, employee services, or administrative support within a corporate setting.
• Experience in legal, consulting, financial services, or another professional services industry.
• Familiarity with Workday or a comparable Human Resources Information System (HRIS).
• Experience updating organizational charts using Microsoft Visio or similar applications.
• Demonstrated enthusiasm for pursuing a long‑term career in Human Resources.

Perks

• Career Advancement: Join an organization with a demonstrated history of promoting employees from this position into expanded HR opportunities.
• Mentorship: Receive guidance and professional development support from experienced HR leadership.
• Broad HR Exposure: Gain practical experience in onboarding, compliance, employee data, compensation, and performance management.
• Hybrid Flexibility: Enjoy a combination of onsite collaboration and remote work following initial training.
• Collaborative Team: Work alongside knowledgeable HR professionals in a supportive environment.
• Professional Growth: Develop transferable skills and build a strong foundation for future HR career opportunities.
• Work-Life Balance: Benefit from a structured 35‑hour workweek.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.