Data-Driven Operations Coordinator

Validation & Engineering Group; United States; On-site; USD 48,000 - 64,000; Full time

Job summary

Pinnaql in the United States is seeking an Operations Coordinator to support data entry, system maintenance, documentation, and administrative coordination to keep operational information accurate and up to date. The ideal candidate is highly organized, detail oriented, comfortable with spreadsheets and multiple systems, and able to manage repetitive tasks while meeting deadlines.

This role involves coordinating with Operations, Business Development, Finance, HR, and Account Management to obtain

Qualifications

• 12 years of experience in data entry, administration, operations, or a related role.
• Strong attention to detail and accuracy.
• Comfortable working with spreadsheets and business systems.
• Excellent organizational and follow-up skills.
• Ability to manage repetitive tasks independently and meet deadlines.
• Good written and verbal communication skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Bilingual English-Spanish preferred.

Responsibilities

• Enter and maintain consultant, project, and resource information in SPPNetSuite and other systems.
• Perform data entry related to projects, resources, assignments, billing, and records.
• Review information for completeness and identify gaps or inconsistencies.
• Assist with project and resource setup in SPP.
• Maintain project and consultant documentation in SharePoint and other platforms.
• Support updates related to resource assignments, project changes, and status updates.
• Assist with time and project allocation data entry and follow-up.
• Coordinate with Operations, Business Development, Finance, HR, and Account Management to obtain missing information.
• Follow up on outstanding items and maintain status tracking.
• Prepare basic reports and provide administrative support to the Operations team.
• Assist with data cleanup, system updates, and process improvement initiatives.
• Perform other administrative and operational support duties as assigned.

Skills

Data entry

Administration

Operations support

Attention to detail

Microsoft Excel

Organizational skills

Communication skills

Tools

SPP NetSuite

SharePoint

Smartsheet

Job description

Pinnaql in the United States is seeking an Operations Coordinator to support data entry, system maintenance, documentation, and administrative coordination to keep operational information accurate and up to date. The ideal candidate is highly organized, detail oriented, comfortable with spreadsheets and multiple systems, and able to manage repetitive tasks while meeting deadlines.

This role involves coordinating with Operations, Business Development, Finance, HR, and Account Management to obtain