Operations Coordinator

Pinnaql, Inc.; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Pinnaql, Inc. is seeking an Operations Coordinator to support data entry, system maintenance, and administrative coordination across departments.

The role focuses on ensuring information is accurate, complete, and up to date, while managing repetitive tasks with high attention to detail. The ideal candidate will be highly organized, comfortable with spreadsheets, and able to work independently to meet deadlines, with experience using SharePoint and ERP/CRM systems.

Qualifications

• 12 years of experience in data entry, administration, operations, or related role.

Responsibilities

• Enter and maintain consultant, project, and resource information in systems.
• Perform data entry related to projects, resources, assignments, billing, and records.
• Review data for completeness and accuracy; identify missing or inconsistent data.
• Assist with project and resource setup in SPP.
• Maintain project and consultant documentation in SharePoint and other platforms.
• Support updates related to resource assignments, project changes, and status changes.
• Assist with time and project allocation data entry and follow up.
• Coordinate with Operations, Business Development, Finance, HR and Account Management to obtain missing information.
• Follow up on outstanding items and maintain status tracking.
• Prepare basic reports and provide administrative support to the Operations team.
• Assist with data cleanup, system updates, and process improvements.

Skills

Data entry

Administration

Operations

Attention to detail

Organizational skills

Communication

Excel

Office suite

Tools

SharePoint

NetSuite/SSERP

Smartsheet

SPPNetSuite

Excel & Office tools

Job description

Pinnaql is a trusted consulting partner to regulated life sciences companies providing deep technical validation and quality expertise across every stage of the product lifecycle We partner with pharmaceutical biotech and medical device organizations to navigate complexity accelerate project timelines and maintain a strong state of compliance and audit readiness We are seeking a talented dedicated individual committed to work under the highest ethics standards for the following position Operations Coordinator.

About the Role

This position will focus on data entry system maintenance documentation and administrative coordination helping ensure that operational information is accurate complete and up to date. The ideal candidate is highly organized detail oriented comfortable working with systems and spreadsheets and able to manage repetitive tasks accurately while meeting deadlines.

Key Responsibilities

• Enter and maintain consultant project and resource information in SPPNetSuite and other company systems
• Perform data entry related to projects resources assignments billing information and operational records
• Review information for completeness and accuracy and identify missing or inconsistent data
• Assist with project and resource setup in SPP
• Maintain accurate project and consultant documentation in SharePoint and other designated platforms
• Support updates related to resource assignments project changes extensions and status changes
• Assist with time and project allocation data entry and follow up
• Coordinate with Operations Business Development Finance HR and Account Management to obtain missing information
• Follow up on outstanding items and maintain accurate status tracking
• Prepare basic reports and provide administrative support to the Operations team
• Assist with data cleanup system updates and process improvement initiatives
• Perform other administrative and operational support duties as assigned

What Were Looking For

• 12 years of experience in data entry administration operations or a related role
• Strong attention to detail and accuracy
• Comfortable working with spreadsheets and business systems
• Strong organizational and follow up skills
• Ability to manage repetitive tasks while maintaining a high level of accuracy
• Ability to work independently and meet deadlines
• Good written and verbal communication skills
• Proficiency in Microsoft Excel and Microsoft Office
• Bilingual EnglishSpanish preferred

Preferred Qualifications

• Experience with SPP NetSuite ERP CRM or other business management systems
• Experience working with project staffing consulting or professional services organizations
• Experience with SharePoint and Smartsheet
• Experience with data reconciliation or operational reporting

At Pinnaql people always come first We believe that when youre empowered to do your best work bold ideas thrive and real progress happens This isnt just a job its an opportunity to make a meaningful difference by shaping the future of healthcare and technology alongside a purpose driven supportive team Excited to build something meaningful together We look forward to hearing from you

Pinnaql is an equal opportunity employer All applicants will be considered for employment without regard to race color religion sex sexual orientation gender identity national origin veteran status or disability status