Data-Driven Academic Records & Curriculum Lead

Colby College; Waterville (ME); On-site; USD 44,000 - 56,000; Full time

Job summary

Colby College is seeking an Academic Records and Data Integrity Coordinator to support the administration of academic records, curriculum, registration, and related systems. This role reports to the Registrar and collaborates with campus partners to ensure policy-compliant, accurate student data.

Responsibilities include data validation, system maintenance, and assisting students, faculty, and staff with registrar-related inquiries while maintaining confidentiality and high accuracy in all

Qualifications

• Bachelor’s degree or equivalent combination of education and professional experience.
• 1–3 years of experience in higher education administration, academic records, student services, data management, or related admin environment.
• Demonstrated experience handling confidential information with high accuracy.

Responsibilities

• Maintain and update student academic records, demographics, registrations, and other data per College policies.
• Coordinate data validation and quality assurance to ensure accuracy, consistency, and integrity of records.
• Support curriculum setup, course maintenance, and registration processes; assist with academic calendar deadlines.
• Support testing, maintenance, and use of Workday Student and other systems; assist with system upgrades.
• Prepare documentation and reports for Registrar functions and campus partners.

Skills

Analytical thinking

Attention to detail

Communication

Time management

Discretion

Independent yet collaborative

Ability to manage multiple priorities

Microsoft Office & Google Workspace

Education

Bachelor’s degree or equivalent

Tools

Workday Student

Coursedog

WordPress

Microsoft Office

Google Workspace

Job description

Colby College is seeking an Academic Records and Data Integrity Coordinator to support the administration of academic records, curriculum, registration, and related systems. This role reports to the Registrar and collaborates with campus partners to ensure policy-compliant, accurate student data.

Responsibilities include data validation, system maintenance, and assisting students, faculty, and staff with registrar-related inquiries while maintaining confidentiality and high accuracy in all