Associate Registrar - Academic Records & Compliance

Dean College; Franklin (MA); On-site; USD 67,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid time off

Job summary

Dean College invites applications for the position of Associate Registrar within the Office of the Registrar. The Office maintains student records and strives to improve the student, faculty, and staff experience at Dean College.

The Associate Registrar handles academic and curriculum information, semester processes, reporting for internal and external agencies, and cross-department collaboration to ensure data integrity and FERPA compliance.

Qualifications

• Bachelor's degree required; Master's degree preferred.
• 3-5 years' experience in a higher education environment or similar field.
• Familiarity with Ellucian Colleague or comparable ERP system, as well as eTranscript providers is preferred.
• Knowledge of U.S. educational systems, credentials, and FERPA.

Responsibilities

• Maintain systems that provide academic information for current students, including Degree Audit and Docuware.
• Update annual changes to student completion dates, process waivers and substitutions, and update degree audits based on catalog content and updates.
• Oversee graduation tasks, including updating the graduation application, conducting mid-year and final audits, and reporting missing requirements to Success & Career Advisors.
• Coordinate diploma production and delivery and assist with the Commencement ceremony program, reader's list, and other reports as requested.
• Manage tasks associated with the readmission process, start-of-semester check-in, grading processes, Honor Societies coding, and student withdrawal reporting.
• Work with Athletics & Recreation to manage student-athlete information and generate reports to support compliance requirements.
• Assist with Academic Standing review and calculate Dean's list and President's List; verify calculations and communicate outcomes.
• Support the Registrar by cross-training staff on data mining/reporting, including course demand, classroom space needs, and transfer credit equivalencies.
• Serve as back up for reporting to National Student Clearinghouse, Department of Veteran Affairs, IPEDS, public surveys, and internal data groups.
• Represent the Registrar's Office on College-wide committees (Commencement team, academic calendar, Opening Committee).
• Collaborate with Admissions, Advising, and Student Financial Services to monitor data integrity and FERPA compliance.
• Conduct annual process reviews to improve efficiency and accuracy; document maintenance.
• Other duties and projects as assigned.

Skills

Detail-oriented

Communication

Time management

Analytical skills

Microsoft Excel

Microsoft Word

FERPA knowledge

Ellucian Colleague experience

Data reporting

Education

Bachelor's degree required

Master's degree preferred

Tools

eTranscript providers

Microsoft Office

Job description

Dean College invites applications for the position of Associate Registrar within the Office of the Registrar. The Office maintains student records and strives to improve the student, faculty, and staff experience at Dean College.

The Associate Registrar handles academic and curriculum information, semester processes, reporting for internal and external agencies, and cross-department collaboration to ensure data integrity and FERPA compliance.