Data Coordinator II

Spectraforce Technologies; Pleasanton (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Spectraforce Technologies, Inc. in Pleasanton, CA is seeking a Data Coordinator II to join a growing calibration support team. The role focuses on database management, documentation processing, and coordinating vendor services for laboratory instruments and equipment on site.

The position emphasizes maintaining calibration records, supporting audits, and data integration across RAM, SAP, and related systems. This onsite assignment involves active collaboration with internal stakeholders.

Responsibilities

• Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiation of quality investigation forms associated with out of tolerance instruments, service scheduling between vendors and internal customers for onsite visits, and routine status communications to key stakeholders.
• Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment.
• Data processing and documentation review of calibration and qualification (commissioning and validation) records.
• Calibration and maintenance data entry into asset management databases (Blue Mountain RAM, SAP, and ASPIRE related databases).
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into various asset management systems.
• Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Tracks and gathers data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Provides vendor escort into controlled laboratory spaces.
• Support internal & external audits.
• Support projects and other data integration as applicable.
• Other duties as assigned

Job description

Position Title: Data Coordinator II

Work Location: 4300 Hacienda Drive, Pleasanton, CA 94588

Assignment Duration: 6 months

Work Arrangement: Onsite

Position Summary:

• The Data Coordinator II will join a growing team dedicated to database management, documentation processing, and vendor scheduling/management essential to the calibration and qualification of laboratory instruments and equipment.

Key Responsibilities:

• Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiation of quality investigation forms associate with out of tolerance instruments, service scheduling between vendors and internal customers for onsite visits, and routine status communications to key stakeholders.
• Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment.
• Data processing and documentation review of calibration and qualification (commissioning and validation) records.
• Calibration and maintenance data entry into asset management databases (Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases).
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into various asset management systems.
• Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Tracks and gathers data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Provides vendor escort into controlled laboratory spaces.
• Support internal & external audits.
• Support projects and other data integration as applicable.
• Other duties as assigned