Data Coordinator II

SGS Consulting; Pleasanton (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

SGS Consulting is seeking a Data Coordinator II to join a growing calibration team in Pleasanton, CA. The role focuses on database management, documentation processing, and coordinating vendor services for laboratory instruments and equipment.

The ideal candidate will maintain calibration records, support internal audits, and assist with data integration across RAM, SAP, and ASPIRE databases. This contract position lasts six months with potential extension and on-site work.

Responsibilities

• Administers program mechanisms and reports recalls for precision equipment.
• Maintains calibration records for all laboratory instruments.
• Data processing and documentation review of calibration and qualification records.
• Calibration and maintenance data entry into RAM, SAP, and ASPIRE databases.
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into asset management systems.
• Performs shipping, receiving, and tracking for calibration services to external vendors.
• Tracks data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Support internal & external audits.
• Support projects and data integration as applicable.

Job description

Job Duration: 6 months Contract (Possibility of extension)

Description:

The Data Coordinator II will join a growing team dedicated to database management, documentation processing, and vendor scheduling/management essential to the calibration and qualification of laboratory instruments and equipment.

Essential Functions:

• Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiation of quality investigation forms associate with out of tolerance instruments, service scheduling between vendors and internal customers for onsite visits, and routine status communications to key stakeholders.
• Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment.
• Data processing and documentation review of calibration and qualification (commissioning and validation) records.
• Calibration and maintenance data entry into asset management databases (Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases).
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into various asset management systems.
• Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Tracks and gathers data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Support internal & external audits.
• Support projects and other data integration as applicable.