Data Coordinator II

R&D Partners; Pleasanton (CA); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Medical insurance – PPO/HMO/HSA

401k plan

Employee Assistance Program

Long-term disability

Weekly payroll

Online timecard approval

Job summary

R&D Partners is seeking a Data Coordinator II for a 6-month contract in Pleasanton, CA to manage calibration data, asset records, and vendor scheduling for laboratory instruments.

The role requires 2+ years of data coordination experience, a bachelor's-friendly degree, and proficiency with databases (SAP, RAM, ASPIRE) and MS Office. The position supports audits and data integration across projects.

Qualifications

• 2+ years of experience in data coordination, laboratory operations, calibration, asset management, or a regulated environment.
• Experience working with databases and electronic record systems; familiarity with SAP, Blue Mountain RAM, or similar systems preferred.
• Strong attention to detail with the ability to manage documentation, reports, and records accurately.

Responsibilities

• Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiating quality investigation forms for out-of-tolerance instruments, and coordinating service between vendors and internal customers for onsite visits.
• Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment.
• Data processing and documentation review of calibration and qualification records.
• Calibration and maintenance data entry into asset management databases including RAM, SAP, and ASPIRE.
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into asset management systems.
• Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Tracks and gathers data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Support internal & external audits.
• Support projects and other data integration as applicable.
• Other duties as assigned.

Skills

Data coordination

Vendor coordination

Document control

Microsoft Office

Asset management

Attention to detail

Education

Bachelor's degree preferred

Tools

SAP

Blue Mountain RAM

ASPIRE

Job description

The Data Coordinator II will join a growing team dedicated to database management, documentation processing, and vendor scheduling/management essential to the calibration and qualification of laboratory instruments and equipment.

This is a 6-month contract position based in Pleasanton, CA.

Responsibilities

• Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiation of quality investigation forms associate with out of tolerance instruments, service scheduling between vendors and internal customers for onsite visits, and routine status communications to key stakeholders.
• Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment.
• Data processing and documentation review of calibration and qualification (commissioning and validation) records.
• Calibration and maintenance data entry into asset management databases including Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases.
• Generates routine calibration and maintenance recall/status reports.
• Induction and tracking of assets into various asset management systems.
• Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Tracks and gathers data associated with Purchase Orders, costs, and other metrics.
• Schedules external vendor services for calibration and qualification events.
• Support internal & external audits.
• Support projects and other data integration as applicable.
• Other duties as assigned.

Qualifications

• Bachelor's degree in a scientific, engineering, business, or related discipline preferred.
• 2+ years of experience in data coordination, laboratory operations, calibration, asset management, or a regulated industry environment.
• Experience working with databases and electronic record systems; familiarity with SAP, Blue Mountain RAM, or similar systems preferred.
• Strong attention to detail with the ability to manage documentation, reports, and records accurately.
• Proficient in Microsoft Office and capable of coordinating effectively with vendors and cross-functional teams.

Pay

• $30.45-$34.60/hr

Why Choose R&D Partners?

As an employee, you have access to a comprehensive benefits package including:

• Medical insurance – PPO, HMO & HSA
• 401k plan
• Employee Assistance Program
• Long-term disability
• Weekly payroll
• Online timecard approval

R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.

R&D Partners is an equal-opportunity employer.