Data Coordinator II

Planet Pharma Group; Pleasanton (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Planet Pharma is seeking a Data Coordinator II to support calibration and qualification activities for laboratory instruments and equipment. The role focuses on data processing, documentation review, and maintenance across RAM, SAP, and ASPIRE databases.

You will help manage recalls, vendor coordination, and audit readiness while tracking essential metrics and costs. The successful candidate will handle asset induction, shipping/logistics for calibration services, and routine status reporting to

Qualifications

• Experience with calibration/qualification records.
• Familiarity with asset management systems.
• Experience in data entry for calibration activities.
• Ability to support internal/external audits.

Responsibilities

• Issue recall reports for precision instruments.
• Initiate quality investigation forms for out-of-tolerance equipment.
• Schedule service between vendors and internal customers for onsite visits.
• Maintain electronic and physical calibration records.
• Enter calibration/maintenance data into RAM, SAP, and ASPIRE.
• Generate routine calibration and maintenance recall/status reports.
• Track assets in asset management systems.
• Coordinate external vendor services for calibration events.
• Support audits and data integration.

Skills

Data processing

Documentation

Vendor scheduling

Asset management

Communication

Tools

SAP

Blue Mountain RAM

ASPIRE

Job description

The Data Coordinator II will join a growing team dedicated to database management, documentation processing, and vendor scheduling/management essential to the calibration and qualification of laboratory instruments and equipment.

ESSENTIAL FUNCTIONS Administration of program mechanisms: issuing reports for recall of precision measurement and test equipment, initiation of quality investigation forms associate with out of tolerance instruments, service scheduling between vendors and internal customers for onsite visits, and routine status communications to key stakeholders. Updates and maintains electronic and physical records of calibration for all laboratory instruments and equipment. Data processing and documentation review of calibration and qualification (commissioning and validation) records. Calibration and maintenance data entry into asset management databases (Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases). Generates routine calibration and maintenance recall/status reports. Induction and tracking of assets into various asset management systems. Performs shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors. Tracks and gathers data associated with Purchase Orders, costs, and other metrics. Schedules external vendor services for calibration and qualification events. Provides vendor escort into controlled laboratory spaces. Support internal & external audits. Support projects and other data integration as applicable. Other duties as assigned.

Pay ranges between 30-35/hr based on experience