Calibration Data Coordinator II

System One, Inc.; Pleasanton (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

System One, Inc. in Pleasanton, CA is seeking a Calibration Data Coordinator II for a contract role focused on database management, documentation processing, and vendor scheduling essential to calibration and qualification of laboratory instruments.

The role involves updating RAM, SAP, and ASPIRE databases, generating calibration recall reports, supporting audits, and coordinating on-site service visits with external vendors to maintain accurate calibration records.

Qualifications

• Experience supporting database management, documentation processing, and vendor scheduling/management related to calibration and qualification of laboratory instruments and equipment.
• Ability to perform calibration and maintenance data entry into asset management databases (RAM, SAP, and ASPIRE related databases).
• Ability to support internal and external audits.

Responsibilities

• Issue reports for recall of precision measurement and test equipment.
• Initiate quality investigation forms associated with out of tolerance instruments.
• Schedule service between vendors and internal customers for onsite visits and provide routine status communications to key stakeholders.
• Update and maintain electronic and physical calibration records for laboratory instruments and equipment.
• Process data and perform documentation review of calibration and qualification records.
• Enter calibration and maintenance data into asset management databases (RAM, SAP, and ASPIRE related databases).
• Generate routine calibration and maintenance recall/status reports.
• Induct and track assets into various asset management systems.
• Perform shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Track and gather data associated with Purchase Orders, costs, and other metrics.
• Schedule external vendor services for calibration and qualification events.
• Provide vendor escort into controlled laboratory spaces.
• Support internal and external audits.
• Support projects and other data integration as applicable.
• Perform other duties as assigned.

Skills

Database management

Documentation processing

Vendor scheduling

Tools

Blue Mountain RAM

SAP

ASPIRE

Job description

Job Title: Calibration Data Coordinator II
Location: Pleasanton, CA
Type: Contract
Compensation: $30.00 - $36.50
Work Model: Onsite

Overview

The Data Coordinator II will join a growing team dedicated to database management, documentation processing, and vendor scheduling/management essential to the calibration and qualification of laboratory instruments and equipment.

Responsibilities

• Issue reports for recall of precision measurement and test equipment.
• Initiate quality investigation forms associated with out of tolerance instruments.
• Schedule service between vendors and internal customers for onsite visits and provide routine status communications to key stakeholders.
• Update and maintain electronic and physical calibration records for laboratory instruments and equipment.
• Process data and perform documentation review of calibration and qualification (commissioning and validation) records.
• Enter calibration and maintenance data into asset management databases (Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases).
• Generate routine calibration and maintenance recall/status reports.
• Induct and track assets into various asset management systems.
• Perform shipping, receiving, and tracking tasks for laboratory instruments and equipment sent for calibration services to external vendors.
• Track and gather data associated with Purchase Orders, costs, and other metrics.
• Schedule external vendor services for calibration and qualification events.
• Provide vendor escort into controlled laboratory spaces.
• Support internal and external audits.
• Support projects and other data integration as applicable.
• Perform other duties as assigned.

Requirements

• Experience supporting database management, documentation processing, and vendor scheduling/management related to calibration and qualification of laboratory instruments and equipment.
• Ability to perform calibration and maintenance data entry into asset management databases (Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE related databases).
• Ability to support internal and external audits.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #558-Scientific