Lab Equipment Data & Calibration Coordinator

Pharmaceutical Company; Pleasanton (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Pharmaceutical Company seeks a Data Coordinator II to support calibration, qualification, and documentation processes in a regulated lab environment. You will manage equipment records, review technical documentation, and coordinate external service providers to ensure timely calibration and compliance.

The role involves maintaining asset management data in RAM, SAP, and ASPIRE, generating routine reports, and assisting internal audits.

Qualifications

• Experience in data coordination and document control in a lab setting.
• Experience maintaining equipment records and processing technical documentation.
• Familiarity with databases or enterprise systems such as SAP.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Maintain calibration and maintenance records for lab instruments.
• Process calibration, commissioning, qualification, and validation docs.
• Update equipment data in asset management databases (RAM, SAP, ASPIRE).
• Generate calibration recalls and routine equipment-tracking updates.
• Coordinate service appointments with external vendors and internal teams.
• Initiate quality investigations for out-of-tolerance instruments.
• Track inductions, service status, shipping, and shipments to vendors.
• Track purchase orders and service costs.
• Support audits, documentation reviews, and data integration projects.
• Provide vendor escort within controlled lab spaces.
• Identify opportunities to improve data accuracy and efficiency.

Skills

Data coordination

Document control

Calibration administration

Laboratory operations

Vendor coordination

Attention to detail

Multi-priority management

Tools

SAP

Blue Mountain RAM

ASPIRE

Job description

Pharmaceutical Company seeks a Data Coordinator II to support calibration, qualification, and documentation processes in a regulated lab environment. You will manage equipment records, review technical documentation, and coordinate external service providers to ensure timely calibration and compliance.

The role involves maintaining asset management data in RAM, SAP, and ASPIRE, generating routine reports, and assisting internal audits.