Data Administrative Assistant

Q3 Contracting, Inc; Little Canada (MN); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) match

ESPP

Job summary

Q3 Contracting, a division of Primoris Services Corporation, is seeking a Design Data Administrative Assistant for the Little Canada, MN office. You will extract and manipulate data across SAP/Smartsheet, coordinate billing packages, and maintain confidential information with a high level of accuracy.

The role requires data/administrative experience, strong Excel skills, and ability to work independently in a dynamic environment with travel expectations for leadership.

Qualifications

• High school diploma or equivalent.
• Data and administrative experience.
• Ability to prioritize and plan work activities to be effective and efficient.
• Must be comfortable and effective working in an environment with changing demands, delays and responding to unexpected situations.
• Must be able to work effectively and independently while supporting leaders who frequently travel and may not be available on-site.
• Ability to maintain and protect confidential information.
• Working knowledge of Microsoft applications including Word, Excel and Outlook.
• Excellent verbal and written communication skills required; ability to maintain a high level of professionalism.
• Experience in SAP, Sharepoint, and Smartsheet is a plus.

Responsibilities

• Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.
• Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.
• Maintain the confidentiality and security of sensitive company, client, employee, and project information in accordance with company policies and procedures.
• Maintain various Excel tracking sheets.
• Utilize excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.
• Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.
• Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.
• Collect, organize, and maintain project, resource, and workload data from multiple sources.
• Properly scan and document paperwork.
• Support design leadership with data entry, report preparation, meeting materials, and administrative tasks.
• Perform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.
• Respond to requests for information and provide administrative support.
• Other duties as assigned.

Skills

Data entry

Attention to detail

Data analysis

Communication

Time management

Education

High school diploma or equivalent

Tools

SAP

Smartsheet

SharePoint

Job description

Job Overview:Q3 Contracting, a division of Primoris Services Corporation, is a publicly owned and operated construction contracting company that provides both specific and turnkey services for its customers in the gas, oil, electric and telecommunications industry.It’s an exciting time to join Q3 Contracting! We are growing and need to add talent. Q3 Contracting’s goal is to exceed customer expectation with superior service, workmanship and innovative problem solving. If you are looking for a new position, with opportunities to advance and grow with a reputable, stable company, look no further!We have an immediate opening for a Design Data Administrative Assistant in our Little Canada, MN office.Primary responsibilities include, but are not limited to:Extract, compile, and manipulate data from multiple databases and platforms, including SAP and Smartsheet, to support reporting, process improvements, and business operations.Coordinate the compilation, review, and submission of billing packages, ensuring data accuracy, proper documentation, and adherence to client and organizational standards.Maintain the confidentiality and security of sensitive company, client, employee, and project information in accordance with company policies and procedures.Maintain various Excel tracking sheets.Utilize excel functions such as Xlookups, Vlookups, pivot tables, filtering, and sorting to organize and analyze large data sets.Ensure data accuracy through regular audits, validation, and reconciliation of reports and tracking tools.Generate recurring and ad hoc reports to support resource planning, project tracking, and department performance metrics.Collect, organize, and maintain project, resource, and workload data from multiple sources.Properly scan and document paperwork.Support design leadership with data entry, report preparation, meeting materials, and administrative tasksPerform quality assurance reviews and quality control checks as directed by leadership to ensure accuracy, compliance, and adherence to established standards.Respond to requests for information and provide administrative supportOther duties as assigned.Requirements:High school diploma or equivalent.Data and administrative experience.Ability to prioritize and plan work activities to be effective and efficient.Must be comfortable and effective working in an environment with changing demands, delays and responding to unexpected situations.Must be able to work effectively and independently while supporting leaders who frequently travel and may not be available on-site.Ability to maintain and protect confidential information.Working knowledge of Microsoft applications including Word, Excel and Outlook.Excellent verbal and written communication skills required; ability to maintain a high level of professionalismExperience in SAP, Sharepoint, and Smartsheet is a plus.Q3 Contracting is a drug-free environment, and all candidates are subject to drug testing.Benefits Include:Q3 Contracting provides competitive market pay, with a comprehensive benefit package that includes:Full time, 40 hours per weekCompetitive compensation is paid weekly.State of the art office spaces and warehouse.Paid Time Off, Holiday Time Off, and Community Service Paid Time Off.Medical, Dental and Vision insurance.401(k) with Generous Company Match, vested day-one.Company-paid Disability Insurance.Company-paid Life Insurance.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Pet Coverage \"For our Furry Friends\".Legal Assistance CoverageCompensation: $28-$32/hr. (DOE)EEO Statement:We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Third Party Agency Notice:Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.#IHCompany Overview:Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations.Benefits:Competitive compensation paid weekly.Best-in-class; Medical, Dental, Vision, and LTD/STD.401(k) with company match, vested day-one.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Paid Time Off, Holiday Pay, and Community Service Paid Time Off.Pet Coverage \"For our Furry Friends\"Legal Assistance CoverageAward winning safety programs.Overtime opportunities.Growth Opportunities.And more.EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Agency StatementWe are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.