Dallas Office Operations & Facilities Lead

Mullins Mechanical & Welding, Llc; Dallas (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Mullins Mechanical & Welding, Llc in Dallas, TX is seeking an Office Manager to ensure the office operates efficiently, professionally, and in line with company standards. You will be the on-site administrative resource for employees, visitors, and partners, supporting facilities coordination, onboarding, safety, events, and general administrative processes.

The role acts as a liaison between local operations and centralized service teams—HR, IT, Safety, Finance, and Business Operations—while

Qualifications

• 3+ years in office management or related operations.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office 365 apps.
• Experience with SharePoint, Workday, Monday.com preferred.
• Customer-service mindset and discretion.

Responsibilities

• Coordinate day-to-day office operations to maintain a professional, organized, and productive work environment.
• Serve as the primary point of contact for office-related questions, requests, and administrative support needs.
• Manage office procedures, records, documentation, and administrative workflows in accordance with company standards.
• Support office correspondence, communications, and local administrative initiatives.
• Assist with special projects and business operations initiatives as assigned.
• Coordinate facility maintenance, repairs, and vendor services to ensure office functionality and appearance.
• Submit and track facility service requests and follow through to resolution.
• Coordinate office moves, furniture installations, workspace changes, and office setup activities.
• Help maintain workplace standards related to cleanliness, appearance, safety, and employee experience.
• Monitor office space utilization and identify facility improvement opportunities.
• Maintain adequate inventories of office supplies, breakroom supplies, furniture, and workplace resources.
• Coordinate ordering, receiving, and distribution of office-related materials and equipment.
• Assist with office asset tracking, workspace assignments, and administrative equipment management.
• Support company branding initiatives by maintaining office displays, signage, and workplace presentation standards.
• Support employee onboarding activities for new hires assigned to the Dallas office.
• Prepare workspaces and coordinate onboarding logistics with Human Resources and Information Technology.
• Assist with employee events, office celebrations, meetings, and engagement activities.
• Coordinate visitor management processes and ensure a welcoming experience for guests and business partners.
• Support employee communication and act as a local resource for administrative questions.
• Coordinate office access, security processes, badges, keys, and related administrative controls.
• Assist in maintaining office emergency information, evacuation plans, and workplace readiness requirements.
• Support office safety inspections and corrective action follow-up in partnership with Safety leadership.
• Help ensure compliance with company policies related to office operations and facility management.
• Maintain required office documentation, records, and administrative compliance files.
• Coordinate conference rooms, meeting logistics, catering, and visitor accommodations.
• Support local training events, leadership meetings, customer visits, and company functions.
• Assist with scheduling, setup, materials preparation, and event execution activities.
• Coordinate travel and lodging arrangements when needed to support office activities.
• Serve as the primary on-site point of contact for centralized IT support for the Dallas office.
• Assist with basic technology setup and troubleshooting, including connecting equipment, replacing peripherals, checking physical connections, and supporting basic device or workstation setup.
• Coordinate with centralized IT or third-party providers when on-site assistance is needed to diagnose or resolve technology issues.
• Support technology needs associated with employee onboarding, offboarding, equipment replacements, and workstation moves.
• Assist with conference room and shared technology setup and troubleshoot basic issues as needed.
• Escalate technical issues requiring specialized expertise to the appropriate IT resource.
• Serve as the primary liaison between the Dallas office and centralized business support teams.
• Partner with Human Resources, Safety, IT, Accounting, Procurement, and Operations teams to resolve administrative issues and support business needs.
• Communicate office needs, facility concerns, and local requirements to appropriate stakeholders.
• Support rollout and adoption of company initiatives, processes, and workplace standards across the local office.

Skills

Office management

Organizational skills

Communication

Microsoft Office 365

Independence

Confidentiality

Customer service

Tools

SharePoint

Workday

Monday.com

Job description

Mullins Mechanical & Welding, Llc in Dallas, TX is seeking an Office Manager to ensure the office operates efficiently, professionally, and in line with company standards. You will be the on-site administrative resource for employees, visitors, and partners, supporting facilities coordination, onboarding, safety, events, and general administrative processes.

The role acts as a liaison between local operations and centralized service teams—HR, IT, Safety, Finance, and Business Operations—while