Office Coordinator

Sterling Engineering; Crystal Lake (IL); On-site; USD 27,552 - 33,062; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A dynamic engineering firm in Crystal Lake is looking for an Office Coordinator to support daily operations. The role involves responding to customer documentation requests, processing sales orders, and coordinating with project managers. Applicants should have 1-2 years of experience in a fast-paced, manufacturing environment and strong skills in Microsoft Excel. This is a full-time position offering competitive benefits including medical, vision insurance, and a 401(k).

Qualifications

• 1-2 years of relevant experience in a similar role is required.
• Experience working in a manufacturing or warehouse-style environment is crucial.

Responsibilities

• Respond to customer requests for documentation and orders.
• Enter and process basic sales orders using Sage software.
• Coordinate with project managers on material worksheets and documentation.
• Perform general office and administrative tasks.

Skills

Experience in fast-paced environments

Strong proficiency in Microsoft Excel

Adaptability

Tools

Sage software

Job description

1 day ago Be among the first 25 applicants

This range is provided by Sterling Engineering. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $24.00/hr

Office Coordinator - Sterling Engineering

Location: Crystal Lake, IL

Pay: $20-$24/hr.

Hire Type: Contract to Hire

Schedule: 7:30 AM – 4:00 PM

Sterling Engineering is seeking a Office Coordinator to support daily operations in a fast-paced office environment. This role plays a critical part in supporting customers, processing orders, resolving issues, and acting as a key communication link between sales, project management, purchasing, production, and customers. A positive, professional attitude and willingness to learn are essential for success in this role.

Job Duties

• Respond to customer requests for documentation (packing lists, BOLs, proof of delivery, invoices)
• Enter and process basic sales orders using Sage software
• Create and maintain order‑specific digital and physical files
• Coordinate with project managers on material worksheets, blueprints, and documentation
• Distribute paperwork to production and purchasing teams
• Provide backup support to purchasing and reception as needed
• Upload and download documents to customer and vendor portals
• Perform general office and administrative tasks, including data entry, filing, and report updates
• Assist with marketing support such as brochures, social media, and website photos
• Maintain spreadsheets, logs, and sales analysis reports for management
• Support sales and operations teams as needed

Qualifications

• Experience working in a manufacturing or warehouse‑style environment, with the ability to adapt to a fast‑paced, hands‑on setting.
• Minimum of 1–2 years of relevant experience required
• Strong proficiency in Microsoft Excel required.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Manufacturing

Industry

Manufacturing

Benefits

• Medical insurance
• Vision insurance
• 401(k)