Customer Service Agent

Jobtailor; Dallas (TX); On-site; USD 35,000 - 52,000; Full time

Job summary

Jobtailor in Dallas, TX is seeking a detail-oriented Warehouse Admin/Customer Service representative to process orders, manage shipments, and coordinate with multiple departments.

Requires a high school diploma or GED, 1 year of customer service experience, and proficiency with MS Office and WMS. Candidate must lift 21–50 pounds and thrive in a fast-paced warehouse environment.

Qualifications

• High school diploma or GED is required; warehouse experience preferred.
• Minimum 1 year of experience in a customer service role.
• Must be able to work in unregulated warehouse temperatures and lift 21–50 lbs.

Responsibilities

• Process and input customer orders.
• Run and print shipments from the WMS.
• Verify customers and assure proper invoicing of accounts.
• Respond to customer inquiries and complaints regarding work orders, invoicing, shipments, and inventory management.

Skills

Customer Service Experience

WMS Functions

MS Office Proficiency

Attention to Detail

Effective Communication Skills

Education

High School Diploma

GED

Tools

WMS

MS Office Applications

Job description

• Build rapport and trust with clients by consistently delivering exceptional service
• Process and input customer orders
• Run and print shipments from WMS
• Run stock reports to check product availability
• Generate paperwork and information required for customer work orders
• Check orders for special requests
• Expedite and trace orders and notify customers about merchandise activity
• Follow up with other departments to ensure service standards are met
• Verify customers and assure proper invoicing of accounts
• Handle returned merchandise and ensure proper customer credit
• Respond to customer inquiries and complaints regarding work orders, invoicing, shipments, and inventory management
• Liaise between the warehouse, office, and customers regarding account administration, invoicing, and credit changes
• Ensure accuracy of receiving and shipping documents
• Gather and maintain shipping and receiving data and records
• Reconcile receiving and shipping counts with packing lists, purchase orders, and picking documents
• Prepare customer service reports as required by supervisors
• Assist in resolving discrepancies
• Enter and verify data for customer orders, shipments, receipts, physical inventories, and adjustments
• Oversee order paperwork and maintain corresponding files
• Answer phones, operate office machines and computers, greet customers and visitors, and correspond with customers
• Route calls, provide general information, direct visitors, and assist drivers at the check-in window
• Cross-train in other administrative staff functions
• Work overtime as dictated by business needs

Requirements

• Must have a high school diploma or general education degree (GED)
• 1 year experience in Customer Service-related capacity
• Must be able to work in unregulated temperatures within the warehouse during warmer and colder months
• Intermediate computer skills
• Proficient with MS Office Applications
• WMS functions
• English reading, writing, and verbal skills
• Business writing proficiency
• Intermediate mathematical skills to verify product quantities, count inventory, and perform related duties
• Strong attention to detail and accuracy
• Ability to perform job tasks in a timely manner
• Ability to perform duties with minimal supervision or guidance
• Ability to multi-task
• Effective communication skills
• Ability to adapt to change and thrive in a stimulating, fast-paced work environment
• Ability to lift, carry, push, and pull 21–50 pounds
• Ability to reach above shoulder, reach outward, squat, or kneel
• Preferred: 1–3 years warehouse/logistics support experience
• Preferred: 2–3 years’ experience in Customer Service-related capacity

Core Competencies

Demonstrates strong customer service skills with a focus on accuracy in order processing, invoicing, and inventory management. Proficient in using WMS and MS Office applications to support efficient operations and effective communication.

Highest-signal resume keywords

• Customer Service Experience
• WMS Functions
• MS Office Proficiency
• Attention to Detail
• Effective Communication Skills

ATS Optimization Keywords

Hard Skills

• Order Processing
• Inventory Management
• Data Entry
• Mathematical Skills
• Shipping and Receiving
• Order Reconciliation
• Customer Order Verification
• Document Preparation
• Problem Resolution
• Multi-tasking

Soft Skills

• Adaptability
• Attention to Detail
• Timeliness
• Minimal Supervision
• Effective Communication

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Customer Service
• Warehouse Operations
• Logistics Support
• Order Management
• Shipping Documentation

Tools & Technologies

• WMS
• MS Office Applications