Customer Relationship Representative

CareersInFood.com; Waitsfield (VT); On-site; USD 49,000 - 56,000; Full time

Benefits offered by this job

Medical, dental and vision

401(k) with employer match

Paid holidays

Personal time off

Job summary

Agri-Mark/McCadam/Cabot Creamery in Vermont is seeking a customer relations professional to manage orders from intake to delivery. You will serve as the primary contact for customers, coordinate with Distribution, Transportation, and Sales, and ensure orders are accurate and on schedule.

The ideal candidate communicates clearly, stays organized, handles multiple priorities, and resolves issues from start to finish.

Qualifications

• Excellent written and verbal communication with internal and external stakeholders.

Responsibilities

• Serve as a primary point of contact for customers throughout the order management and delivery process.
• Process customer orders received through EDI, eCommerce, manual entry, and customer-specific portals.
• Communicate with customers regarding orders, inventory availability, pricing, delivery schedules, and logistics.
• Work closely with the Distribution team to ensure orders are released and available for warehouse processing.
• Coordinate with internal teams to ensure orders are built and prepared for transportation.
• Partner with Quality Assurance and customers to address and resolve product quality concerns.
• Communicate with Demand Planning and Transportation to coordinate inventory, order requirements, and delivery schedules.
• Review daily invoicing with Accounting and provide supporting documentation for customer deductions.
• Develop understanding of market-based pricing and assist with updating pricing daily, weekly, and monthly.
• Partner with Sales Representatives to communicate customer issues and pricing, and resolve discrepancies.
• Access and manage customer portals to process orders and respond to requirements.
• Manage purchase order updates with customers and Transportation.
• Coordinate with customers and Transportation to resolve delivery date changes and other issues.
• Follow customer issues through to resolution with all parties.
• Cross-train with other team members for coverage and backup.
• Assist with ad hoc reporting and other department projects.
• Maintain records related to customer orders, pricing, and communications.
• Perform other duties as assigned.

Skills

Communication

MS Office

Organization

Prioritization

Problem-solving

Teamwork

Independent work

Education

Bachelor's degree

Tools

EDI

eCommerce platforms

Customer portals

BI tools

Job description

How would we describe a career with Agri-Mark/McCadam/Cabot Creamery? More than 100 years of: Farmers, Family, Mission, Purpose, Sustainability, Respect, Integrity, Work Ethic, Teamwork, Pride in Award-Winning Products, and Agriculture.

Our full-time roles offer excellent benefits, including medical, dental and vision coverage, a 401(k) plan with employer match, competitive starting wages, paid holidays, and personal time off.

Starting wage: $24.00-$27.00 per hour

• Serve as a primary point of contact for customers throughout the order management and delivery process.
• Process customer orders received through EDI, eCommerce, manual entry, and customer-specific portals.
• Communicate with customers regarding orders, inventory availability, pricing, delivery schedules, and logistics.
• Work closely with the Distribution team each day to ensure orders are accurately released and available for warehouse processing.
• Coordinate with internal teams to ensure orders are efficiently built and prepared for transportation.
• Partner with Quality Assurance and customers to address and resolve product quality concerns.
• Communicate regularly with Demand Planning and Transportation to coordinate inventory, order requirements, and delivery schedules.
• Work with Accounting team members to review daily invoicing and provide supporting documentation needed to address customer deductions.
• Develop an understanding of market-based pricing and assist with managing and updating pricing on a daily, weekly, and monthly basis.
• Partner with Sales Representatives to communicate customer issues and concerns and provide feedback regarding orders, pricing, and logistics.
• Work with Sales Representatives to understand customer pricing structures and strategies and help resolve pricing issues and discrepancies.
• Access and manage customer portals as required to process orders, update information, and respond to customer requirements.
• Work with customers and Transportation team members to manage purchase order updates, including add-ons, changes, and deletions.
• Coordinate with customers and Transportation to resolve logistical issues, including delivery date changes, shorted product, and other order-related concerns.
• Follow customer issues through to resolution while maintaining clear communication with all affected parties.
• Cross-train with other Customer Relations team members to provide coverage and backup support.
• Assist with ad hoc reporting and other department projects as needed.
• Maintain accurate records and documentation related to customer orders, pricing, and communications.
• Perform other duties and responsibilities as assigned.

Qualifications

Required

• Excellent written and verbal communication skills, with the ability to effectively communicate with internal and external stakeholders.
• Strong computer skills, including Windows OS and Microsoft Office Suite, with the ability to learn and navigate new systems and customer portals.
• Strong organizational skills and attention to detail.
• Ability to effectively manage multiple priorities and recognize what requires immediate attention.
• Strong problem-solving skills with the ability to manage issues from identification through resolution.
• Ability to build and maintain positive working relationships with customers and internal teams.
• Ability to work independently while also functioning effectively as part of a team.

Preferred

• Bachelor's degree preferred; an equivalent combination of education and relevant work experience may be considered.
• Previous customer service or customer relations experience.
• Experience working with supply chain logistics, including order management, distribution, transportation, and interfacing with sales teams.
• Experience with sales, reporting, or business intelligence tools.
• Experience working with EDI, eCommerce platforms, or customer-specific ordering portals.
• Experience in a food manufacturing, distribution, or consumer products (CPG) environment.

What We're Looking For

We are looking for a customer-focused professional who enjoys solving problems and keeping things moving. The successful candidate will be comfortable balancing customer needs with internal business requirements while maintaining accuracy and professionalism.

This role requires someone who can communicate clearly, stay organized, manage competing priorities, and take ownership of issues from start to finish. If you enjoy working with people, solving problems, and being a key connection between customers and internal teams, we encourage you to apply.

Why Join Our Team?

This is an opportunity to become an important part of a collaborative team that supports our customers and helps keep our business moving. You will work closely with multiple departments and gain exposure to customer relations, sales, pricing, logistics, transportation, distribution, quality, and accounting.

If you're looking for a role where every day brings new challenges and your communication, organization, and problem-solving skills can make a real impact, we'd love to hear from you!