Customer-First Administrative Specialist

Portlandchristian; Louisville (KY); On-site; USD 32,000 - 46,000; Full time

Job summary

Portlandchristian is seeking a warm, organized Administrative Assistant to connect with customers, visitors, and staff. You will be the first voice of the organization, manage a multi-line phone system, greet guests, and keep the reception area welcoming and efficient.

This role supports meetings, events, and office operations, maintains files, coordinates supplies, and handles confidential information with discretion. A strong team spirit and proactive attitude are essential.

Qualifications

• High school diploma or GED is required; 5+ years of administrative experience strongly preferred.
• Proficiency in Microsoft Office and the ability to learn new tools quickly.

Responsibilities

• Be the first voice of the company—answering all incoming calls with urgency and care via a multi-line phone system.
• Greet and assist visitors while maintaining a clean and welcoming reception area.
• Serve as an internal “go-to” for general questions and support across departments.
• Coordinate mail handling, office supply inventory, and onboarding kits for new hires.
• Support internal meetings and events, including catering coordination and onsite logistics.
• Manage contact lists, company records, and employee recognition programs.
• Maintain organized digital and paper files, ensuring easy access and accuracy.
• Provide communication support for employee life events and internal newsletters.
• Help manage the company’s fleet accounts, printer/copier needs, and general office operations.
• Handle sensitive information with a high level of discretion and confidentiality.
• Jump in with a helpful hand wherever needed to keep the office running smoothly.

Skills

Microsoft Office

Organizational skills

Multitasking

Communication

Education

High school diploma or GED

Job description

Portlandchristian is seeking a warm, organized Administrative Assistant to connect with customers, visitors, and staff. You will be the first voice of the organization, manage a multi-line phone system, greet guests, and keep the reception area welcoming and efficient.

This role supports meetings, events, and office operations, maintains files, coordinates supplies, and handles confidential information with discretion. A strong team spirit and proactive attitude are essential.