Customer-Centric Operations & Paperwork Associate

CarMax Business Services; Tinley Park (IL); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Paid sick time

Paid vacation

Paid holidays

Holiday premium pay

Job summary

CarMax Business Services in Tinley Park, IL, seeks a Business Operations Associate to support store operations, process sales documentation, manage receipts, and verify appraisals and titles with clear communication to customers and teams.

The role emphasizes accuracy, organization, and teamwork in a fast-paced environment, with training provided and adherence to EH&S standards. Availability for varied shifts including nights and weekends is expected.

Qualifications

• Ability to read, interpret, and record data accurately for compliance and reporting.
• Strong organizational and multitasking skills in a deadline-driven environment.
• Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
• Effective verbal and written communication skills for customer and team interactions.
• Ability to lift up to 20 lbs and work on your feet for extended periods.
• Commitment to confidentiality, integrity, and adherence to CarMax policies.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
• Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
• Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
• Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
• Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
• Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
• Follow CarMax EH&S requirements and maintain a clean and orderly work area.

Skills

Reading data accurately

Organizational skills

Microsoft Office

Verbal and written communication

Lift up to 20 lbs

Confidentiality

Flexibility with schedule

Tools

Microsoft Office

Job description

CarMax Business Services in Tinley Park, IL, seeks a Business Operations Associate to support store operations, process sales documentation, manage receipts, and verify appraisals and titles with clear communication to customers and teams.

The role emphasizes accuracy, organization, and teamwork in a fast-paced environment, with training provided and adherence to EH&S standards. Availability for varied shifts including nights and weekends is expected.