Curriculum & Academic Operations Admin Assistant

School Of Science & Technology; San Antonio (TX); On-site; USD 27,000 - 42,000; Full time

Job summary

School Of Science & Technology in San Antonio, TX is seeking an Academic Team Admin Assistant to support the Chief Academic Officer and curriculum team. You will organize curriculum documents, manage communications, and assist in preparing reports and newsletters.

Responsibilities include maintaining revision logs, updating inventory, processing orders, tracking budgets, and ensuring accessible records in Google Drive/Schoology. This is a full-time position in the Central Office.

Qualifications

• High School Diploma or GED
• Associate Degree is preferred
• Experience working in related fields is preferred

Responsibilities

• Organize and maintain curriculum documents, guides, pacing calendars, and assessments in shared drives or platforms (e.g., Google Drive, Schoology).
• Track and update curriculum revision logs and version histories.
• Assist with the creation and formatting of presentations, reports, handbooks, and newsletters.
• Maintain updated records of curriculum materials, adoption timelines, and inventory lists.
• Assist in ordering instructional materials, supplies, and resources for curriculum use.
• Track purchase orders, deliveries, and vendor communications.
• Support budget tracking for curriculum team expenditures.
• Provide direct support to curriculum specialists, coordinators, and the Chief of Academics as needed.
• Ensure proper filing and accessibility of department records in Google Drive or other digital platforms.
• Take initiative in improving organizational systems to support team productivity.
• Support special curriculum projects such as textbook adoptions, pilot programs, or grant-related documentation.
• Manage printing, scanning, and dissemination of academic documents.
• Fill in for other administrative roles when necessary.

Skills

Relationship building

Education

High School Diploma or GED

Associate Degree preferred

Tools

Google Drive

Schoology

Spreadsheet software

Word processing software

Database software

Copier

Telephone

Job description

School Of Science & Technology in San Antonio, TX is seeking an Academic Team Admin Assistant to support the Chief Academic Officer and curriculum team. You will organize curriculum documents, manage communications, and assist in preparing reports and newsletters.

Responsibilities include maintaining revision logs, updating inventory, processing orders, tracking budgets, and ensuring accessible records in Google Drive/Schoology. This is a full-time position in the Central Office.