Culture & Office Experience Coordinator

ExaCare, Inc.; New York (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Flexible PTO

Medical, dental, and vision coverage

Health spending account

Discounts at Othership

Job summary

exacare ai in New York City seeks an Office Manager to support day-to-day operations, oversee our WeWork space, and help build a strong culture as the team scales. The role is in-office 4 days per week, with a focus on events, communications, and office logistics.

You will lead monthly socials, manage supplies, welcome guests, and coordinate cross-office deliveries, contributing to a welcoming, efficient workspace.

Qualifications

• 1–2 years in assistant/office coordination or related operations in a fast-paced setting.
• Strong organizational skills with ability to manage multiple moving parts.

Responsibilities

• Plan and coordinate monthly socials for the New York office.
• Send internal event communications to build excitement and keep teams informed.
• Decorate and maintain a welcoming office environment and culture.
• Survey team on event preferences and interests.
• Be the first point of contact for office questions and requests.
• Order and stock office supplies and keep workspaces equipped.
• Lead snack program and keep spaces replenished.
• Provide front-of-office support and guest reception.
• Coordinate deliveries with Toronto office and manage mail/shipments.

Skills

Office coordination

Fast-paced environment

Strong communication

Job description

exacare ai in New York City seeks an Office Manager to support day-to-day operations, oversee our WeWork space, and help build a strong culture as the team scales. The role is in-office 4 days per week, with a focus on events, communications, and office logistics.

You will lead monthly socials, manage supplies, welcome guests, and coordinate cross-office deliveries, contributing to a welcoming, efficient workspace.