CTE Data & Administrative Specialist Level 2

TrulyHired; Warren (MI); On-site; USD 40,000 - 56,000; Full time

Job summary

TrulyHired seeks an Administrative Professional Assistant - CTE - Level 2 to provide administrative, data management, pupil accounting, and reporting support for SMTEC Career and Technical Education programs. The role focuses on accurate maintenance of CTEIS data and timely state/local reporting, collaborating with directors, counselors, instructors, and district staff.

The position supports enrollment management, reporting, and coordination of SMTEC activities, with a 7:30 AM–4:00 PM schedule,

Qualifications

• Bachelor's degree preferred (relative school district, administrative, data management, or CTE experience may be considered in lieu of degree)
• Proficient with Microsoft Office applications, particularly Excel, and demonstrated ability to learn and effectively use database and student information systems.
• Experience with PowerSchool, CTEIS, Frontline, FMX and other district systems is preferred; training will be provided as needed.

Responsibilities

• Maintain the CTEIS reporting system for all SMTEC programs including course creation, enrollment management, entering grades, work-based learning, industry certifications, and instructional design information.
• Import and verify student data from Power School
• Conducts the annual OCTE Graduate Follow-Up survey.
• Prepare and maintain required state reports, including the - 4483D Enrollment Report, Follow-up Report, manage, maintain FVP procedures, 4301 End-of-Year Report and Comprehensive Local Needs Assessment (CLNA).
• Assists with data collection and reporting for Balance of Trade.
• Analyze, trouble-shoot, and resolve CTEIS data issues.
• Receives and maintains correspondence/requests from staff for all consortium districts.
• Maintains accurate records, files, accounts for CTE consortium.
• Prepare, Process, Assist and Coordinate SMTEC Activities for: Various consortium meetings (Externship/Co-op Coordinators, SMTEC Advisors, CTE Teachers)
• Prepare and maintain SMTEC course and curriculum outlines.
• Assists with the arrangement of special events and functions such as MCTEAA Awards, student and staff recognitions CTE month, etc.
• Coordinate with counselors from twenty-one districts sending students to Cosmetology Program
• Preparation of informational packages for various programs for students, parents, and sending schools
• Attend Student/Parent Meetings and other meetings at the request of the program director.
• Organize and run Pupil Accounting and scheduling Meetings with all consortium districts.
• Assists in preparation of the SMTEC Pupil Accounting "A" Shared CTE Programs sheet.
• Maintain regular, reliable and punctual attendance.
• Perform other related duties as assigned by administration.

Skills

Data management

Microsoft Excel

Communication

Interpersonal skills

Organizational skills

Education

Bachelor's degree preferred

Tools

PowerSchool

CTEIS

Frontline

FMX

Job description

TrulyHired seeks an Administrative Professional Assistant - CTE - Level 2 to provide administrative, data management, pupil accounting, and reporting support for SMTEC Career and Technical Education programs. The role focuses on accurate maintenance of CTEIS data and timely state/local reporting, collaborating with directors, counselors, instructors, and district staff.

The position supports enrollment management, reporting, and coordination of SMTEC activities, with a 7:30 AM–4:00 PM schedule,