CTE Administrative Secretary & Data Coordinator

ReNEW Schools; Merrillville (IN); On-site; USD 35,000 - 48,000; Full time

Job summary

ReNEW Schools is seeking a dedicated clerical secretary to support the CTE program. The role handles confidential communications, schedules, and data entry to maintain accurate records for student and program information.

You will answer calls, process paperwork, and collaborate with teachers and the CTE Assistant Principal to keep data up to date and compliant with district requirements. The position runs 7:00 AM – 3:00 PM, 242 days annually, on-site in Merrillville, IN.

Qualifications

• Demonstrates proficiency by passing the clerical skills tests.
• Internal candidates must have passed Clerical Basics & Skyward exams.
• External candidates must pass Clerical Basics & Skyward exams within the probationary period.
• Skyward experience preferred.
• Exhibits a pleasant disposition and demonstrates ability to work with students, staff, and public.

Responsibilities

• Serves as confidential secretary to CTE assistant principal.
• Order supplies for CTE office.
• Acquire/maintain technology skills needed for the position.
• Answer all incoming telephone calls, take messages, and relay information to appropriate personnel.
• Utilize Skyward to access student and course information for Career and Technical Education.
• Collaborate with CTE teachers and CTE Assistant Principal to collect and input data accurately.
• Maintain records of district and program advisory committees, rosters, agendas, and meeting minutes.
• Assist with maintaining accurate records of industry certifications, work based learning, and dual credit data.
• Assist with the application and registration process for high school students participating in dual credit courses, including data collection of pre-requisite data.
• Communicate effectively with all stakeholders regarding CTE.
• Maintain inventory records of materials and equipment purchased through grants.
• Maintain an informational slide show to be shared on CTE monitors in the hall.
• Complete work orders for CTE center.
• Maintain schedule for CTE Assistant Principal.
• Assist during special events.
• Keep building disaster plans updated and ensure signage in classrooms.

Skills

Proficiency in clerical skills

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Skyward

Job description

ReNEW Schools is seeking a dedicated clerical secretary to support the CTE program. The role handles confidential communications, schedules, and data entry to maintain accurate records for student and program information.

You will answer calls, process paperwork, and collaborate with teachers and the CTE Assistant Principal to keep data up to date and compliant with district requirements. The position runs 7:00 AM – 3:00 PM, 242 days annually, on-site in Merrillville, IN.