CSR Supervisor

VCA Animal Hospitals; Copiague (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid vacation/sick days

401(k)

Employee pet discounts

Job summary

Direct Jobs in New York is seeking a Front Office Supervisor for a veterinary/hospital setting. You will oversee day-to-day client service operations at the front desk, train staff, coach performance, and collaborate with the Hospital Manager to maintain service standards.

The ideal candidate has at least two years of supervisory experience in customer service or veterinary care, strong communication skills, and the ability to lift up to 40 pounds, with flexibility to work varied hours.

Qualifications

• Experience in client service and communication center operations.
• 2 years of supervisory experience in customer service and/or veterinary field.
• Ability to lift up to 40 pounds.
• Flexible hours and days required.

Responsibilities

• Manage day-to-day front office client service operations.
• Provide on-the-job training and coaching for staff.
• Advise employees on performance standards and client service.
• Assist Hospital Manager with daily operations.
• Handle and report informal client complaints to management.
• Oversee front office efficiency and policy enforcement.
• Identify process improvements for client service needs.
• Make department decisions with sound judgment.
• Coach and conduct employee evaluations with management.
• Develop and maintain reporting tools to manage business.
• Communicate financial information to clients and doctors.
• Act as liaison between front office and other supervisors.

Skills

Client service

Organizational skills

Interpersonal skills

Computer skills

Oral and written communication

Supervisory skills

Self-starter

Team player

Veterinary field experience

Flexible hours

Physical strength

Job description

ESSENTIAL FUNCTIONS

• Responsible for the day-to-day client service areas of the front office and internally with departmental relations. This includes interviewing, training, coaching, developing, mentoring and disciplinary action as appropriate
• Direct on-the-job training to develop employee skill sets
• Advise employees of performance requirements with the standards of client service for the organization.
• Assist Hospital Manager with day to day operations
• Resolve informal client complaints, maintain and report on these issues to the hospital manager.
• Responsible for the efficient day-to-day running of the front office to include enforcement of policies, procedures and protocols
• Identify and provide recommendations for potential problems, non-routine situations, work flow processes, and client service needs to the hospital manager
• Make decisions on behalf of the department utilizing good judgment, which demonstrates the best interest of the hospital and the clients
• Coach employees and direct reports
• Assist in the development and delivery of employee evaluations for the front desk with hospital manager
• Assist in the development, implementation and maintenance of reporting tools and queries needed to manage the business
• Handle communication of financial information to clients and doctors
• Act as a liaison between front office and other department supervisors

QUALIFICATIONS

• Excellent knowledge of client service and communication center operations
• Strong organizational skills
• Strong client relations and interpersonal skills
• Intermediate to expert computer skills
• Excellent oral and written communication skills
• Strong supervisory skills
• Self-starter and team player
• Strong client service background
• Ability to lift up to 40 pounds
• 2 years of supervisory experience in customer service and/or veterinary field
• Must be able to work flexible hours and days

BENEFITS

We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development)

We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement please see our career page at vcacareers.com