Cross-Functional Administrative Coordinator

Arclin USA LLC; Richmond (VA); On-site; USD 38,000 - 50,000; Full time

Job summary

Arclin USA LLC in Richmond, Virginia is seeking an Administrative Assistant to support Sales, Marketing, Product Management and Business Operations with calendar management, meeting coordination, and stakeholder communications.

The role involves processing purchases, expenses, preparing presentations, coordinating interviews, and maintaining orderly records, with attention to detail and the ability to work both independently and as part of a team.

Qualifications

• 2–4 years of administrative experience in a corporate setting.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to learn procurement, ERP, SharePoint and related systems.
• Excellent communication and ability to handle confidential information.

Responsibilities

• Provides administrative support to Sales, Marketing, Product Management, and Business Operations teams.
• Coordinates calendars and schedules meetings and appointments.
• Manages meetings logistics, vendor coordination, and travel arrangements.
• Prepares PowerPoint presentations, spreadsheets, and business documents.
• Schedules interviews and coordinated availability among candidates, interviewers, and managers.
• Maintains organized files and handles expense processing and purchasing activities.

Skills

Office administration

Multitasking

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Associate degree preferred

Tools

SharePoint

SRM procurement system

ERP

Job description

Arclin USA LLC in Richmond, Virginia is seeking an Administrative Assistant to support Sales, Marketing, Product Management and Business Operations with calendar management, meeting coordination, and stakeholder communications.

The role involves processing purchases, expenses, preparing presentations, coordinating interviews, and maintaining orderly records, with attention to detail and the ability to work both independently and as part of a team.