Executive Office Administrator

ARCXIS; Thousand Oaks (CA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Tuition reimbursement

Vision insurance

Job summary

ARCXIS is seeking an administrative team member for our Corporate office to support daily operations and cross-department coordination. The role emphasizes accuracy, timely communication, and professional interaction with customers and staff.

Ideal candidates will be proficient in Microsoft Office; QuickBooks is a plus, strong detail orientation, and the ability to work independently in a fast-paced setting. Benefits and growth opportunities are offered.

Qualifications

• Must be competent in Microsoft Office; QuickBooks experience is a plus.
• Must be a team player with strong attention to detail and able to work independently.
• Proven track record at delivering timely and accurate information in a fast-paced environment.
• HVAC/Contracting experience a plus but we will train.
• Excellent critical thinking, problem solving, mathematical skills and sound judgment.
• Strong business acumen and ability to interface with executive management.

Responsibilities

• Answer telephones, direct calls, and take messages.
• Perform administrative duties including printing documents, photo copying, faxing.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Interact with other departments when needed to complete tasks.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders.
• Process and manage company forms and paperwork and mailings.
• Perform other related duties as required and assigned.
• Demonstrate behaviors which are aligned with the organization’s desired culture and values.

Skills

Team player

Detail oriented

Independent worker

Critical thinking

Problem solving

Business acumen

Interface with management

Tools

Microsoft Office

QuickBooks

Job description

ARCXIS is seeking an administrative team member for our Corporate office to support daily operations and cross-department coordination. The role emphasizes accuracy, timely communication, and professional interaction with customers and staff.

Ideal candidates will be proficient in Microsoft Office; QuickBooks is a plus, strong detail orientation, and the ability to work independently in a fast-paced setting. Benefits and growth opportunities are offered.