Cross-Dept Administrative Lead

CBRE; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE Senior Administrative Specialist in Dallas is responsible for providing administrative support to multiple departments and managers. You will answer, screen, and route calls, greet customers, and resolve complex inquiries, while maintaining confidentiality and professional standards.

The role requires strong Microsoft Office skills, excellent organization, and the ability to handle various clerical tasks, visitor management, and expense reporting with minimal supervision.

Qualifications

• High School Diploma or GED with 2-3 years of job-related experience.
• Intermediate problem-solving skills with capacity to review and select solutions without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with a robust inquisitive mindset.
• General math skills including percentages, discounts, and markups.

Responsibilities

• Perform administrative duties including research, updating databases, and preparing collateral for mass mailings.
• Answer and route calls; respond to inquiries and maintain confidentiality.
• Issue visitor passes, validate parking, and maintain guest logs; escort visitors.
• Type and produce documents such as proposals, presentations, and reports.
• Establish and maintain record-keeping and filing systems.
• Train and instruct new or relief personnel in receptionist duties.
• Schedule appointments and meetings; coordinate travel arrangements.
• Complete expense reports and reconcile receipts.
• Identify and solve typical and atypical issues in own area without supervision.
• Evaluate solutions from established options and support team with quality service.
• Follow standardized procedures with regular supervision.

Skills

Problem-solving

Communication

Microsoft Office

Organization

Math skills

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

CBRE Senior Administrative Specialist in Dallas is responsible for providing administrative support to multiple departments and managers. You will answer, screen, and route calls, greet customers, and resolve complex inquiries, while maintaining confidentiality and professional standards.

The role requires strong Microsoft Office skills, excellent organization, and the ability to handle various clerical tasks, visitor management, and expense reporting with minimal supervision.