Executive Administrative Specialist

CBRE; St. Louis (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

CBRE (St. Louis) is seeking a Senior Administrative Specialist to provide administrative support to multiple departments and managers. You’ll answer, screen and forward calls, greet customers and resolve complex customer complaints.

This role sits within Administrative Services, supporting operations, teams, and senior management, with a focus on accuracy, confidentiality, and efficient office workflows.

Qualifications

• High School Diploma or GED with 2–3 years of job-related experience.
• Intermediate problem-solving skills with ability to review solutions without supervision.
• Ability to explain detailed information clearly within the team.
• Advanced knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• General math concepts including percentages, discounts and markups.

Responsibilities

• Perform administrative duties including research, updating databases, and preparing collateral for mass mailings.
• Answer and route calls; respond to inquiries and maintain confidentiality of information.
• Issue visitor passes, validate parking, greet guests and escort to locations.
• Type, format, and produce documents such as proposals and reports.
• Establish and maintain record keeping and filing systems.
• Train new or relief personnel in receptionist duties and procedures.
• Schedule appointments and meetings; arrange travel and maintain contacts.
• Complete expense reports and reconcile receipts.
• Identify and solve typical problems in the work area without supervision.
• Evaluate solutions from established options; impact team service quality.

Skills

Problem-solving

Organizational skills

Communication

Mathematical skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

CBRE (St. Louis) is seeking a Senior Administrative Specialist to provide administrative support to multiple departments and managers. You’ll answer, screen and forward calls, greet customers and resolve complex customer complaints.

This role sits within Administrative Services, supporting operations, teams, and senior management, with a focus on accuracy, confidentiality, and efficient office workflows.