CRM & Scheduling Coordinator for Sales Ops (Remote)

Pavago; United States; Remote; USD 52,000 - 75,000; Full time

Job summary

Pavago is seeking a highly organized Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations. This remote role focuses on keeping the sales engine organized, enabling the team to stay focused on revenue-generating activities.

You will maintain accurate CRM records, coordinate multi-time-zone scheduling, prepare polished sales documents, and produce reliable pipeline reporting.

Qualifications

• 1–2+ years of experience in Sales Support, Administrative Support, Operations Coordination, or Executive Assistance.
• Hands-on experience with at least one CRM such as Salesforce, HubSpot, Zoho CRM, or Pipedrive.
• Proficient scheduling and calendar management.
• Proficient with Google Workspace and/or Microsoft Office.
• Strong written English communication.
• Excellent organizational and multitasking abilities.
• Ability to work independently in a remote environment and during U.S. business hours.

Responsibilities

• Keep CRM records accurate and up-to-date across multiple platforms.
• Manage scheduling for sales calls, product demos, follow-ups, and meetings.
• Prepare, format, and proofread proposals, quotes, presentations, and client documents.
• Produce weekly and monthly sales reports and maintain pipeline dashboards.
• Draft professional follow-up emails and coordinate inbound lead routing.
• Collaborate with Sales, Marketing, Finance, and Operations to ensure smooth handoffs.

Skills

Highly organized

Excellent written English

Strong scheduling

Attention to detail

Independent in remote environment

Tools

Salesforce

HubSpot

Zoho CRM

Pipedrive

Google Workspace

Microsoft Office

Job description

Pavago is seeking a highly organized Sales Assistant to support a fast-moving sales team across CRM management, scheduling, proposals, reporting, and day-to-day sales operations. This remote role focuses on keeping the sales engine organized, enabling the team to stay focused on revenue-generating activities.

You will maintain accurate CRM records, coordinate multi-time-zone scheduling, prepare polished sales documents, and produce reliable pipeline reporting.