Critical Care & Emergency Admin Assistant: Scheduling & Support

HealthPartners; Saint Paul (MN); On-site; USD 40,000 - 50,000; Full time

Job summary

HealthPartners Regions Hospital is seeking an Administrative Assistant to support the Emergency Medicine and Critical Care departments. You will manage calendars, coordinate meetings and resources, handle inquiries, and assist with onboarding and credentialing processes to ensure efficient daily operations.

The role requires strong organizational skills, discretion, and proficiency with Microsoft Office. You will work with leaders, physicians, and staff in a fast-paced healthcare environment on

Qualifications

• Must have strong organizational and time-management abilities to juggle multiple priorities.
• Excellent written and verbal communication skills are essential for frontline support and interdepartmental coordination.
• Demonstrates high discretion and maintains confidentiality in handling sensitive information.

Responsibilities

• Manage calendars and meetings for multiple leaders.
• Coordinate room reservations, teleconferencing, and catering.
• Handle calls, inquiries, and departmental correspondence.
• Assist with onboarding new providers and monitor credentialing, privileging and certification renewals.
• Process CME and foundation reimbursements and manage sensitive documentation.

Skills

Organizational skills

Communication skills

Discretion & confidentiality

Education

High School diploma or equivalent

Notary Public registration or eligible within 3 months

Tools

Microsoft Office Suite

Job description

HealthPartners Regions Hospital is seeking an Administrative Assistant to support the Emergency Medicine and Critical Care departments. You will manage calendars, coordinate meetings and resources, handle inquiries, and assist with onboarding and credentialing processes to ensure efficient daily operations.

The role requires strong organizational skills, discretion, and proficiency with Microsoft Office. You will work with leaders, physicians, and staff in a fast-paced healthcare environment on