Administrative Assistant, Critical Care and Emergency Medicine

HealthPartners; Minnesota; On-site; USD 42,000 - 54,000; Full time

Job summary

Regions Hospital's Emergency Medicine and Critical Care Department seeks an Administrative Assistant to support leadership and staff in a fast-paced, collaborative environment where accuracy and discretion matter.

You will manage calendars for multiple leaders, coordinate room reservations, teleconferencing, and catering, handle calls and departmental correspondence, and assist with onboarding providers and credentialing renewals.

Work schedule is Monday through Friday, regular business hours.

Qualifications

• High School degree or equivalent.
• 2 years working in administration functions (calendar management) or equivalent.
• Must be registered Notary Public or achieve within 3 months of hire

Responsibilities

• Provide administrative support to leadership and staff within the Critical Care and Emergency Medicine departments.
• Manage calendars and meetings for multiple leaders.
• Coordinate room reservations, teleconferencing, and catering.
• Assist with onboarding new providers, and monitor credentialing, privileging, and required certification renewals.
• Process physician CME and foundation reimbursements, coordinate sensitive documentation, and maintain office supplies and distribution lists.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion/confidentiality

Education

High School degree or equivalent

Tools

Microsoft Office Suite

Job description

Are you organized, personable, and passionate about supporting a team that makes a difference every day?

The Emergency Medicine and Critical Care Department at Regions Hospital is seeking a motivated and dependable Administrative Assistant to join our team! This is an exciting opportunity to work alongside dedicated healthcare professionals in a fast-paced, collaborative environment where every day brings something new.

In this role, the Administrative Assistant provides administrative support to leadership and staff within the Critical Care and Emergency Medicine departments, ensuring efficient daily operations. This role is responsible for anticipating departmental needs and responding in alignment with established guidelines, organizational policies, and personnel practices.

Key responsibilities include calendar and meeting management for multiple leaders, coordination of room reservations, teleconferencing, and catering, as well as handling calls, inquiries, and departmental correspondence. The position also assists with onboarding new providers, and monitors credentialing, privileging, and required certification renewals.

Additional duties include processing physician CME and foundation reimbursements, coordinating sensitive documentation, managing departmental policies, and maintaining office supplies and distribution lists. The Administrative Assistant is expected to exercise sound judgment, maintain confidentiality, and support leaders, physicians, and staff in a fast-paced healthcare environment.

Work Schedule:

Monday through Friday, regular business hours.

Required Qualifications:

• High School degree or equivalent
• 2 years working in administration functions (specifically calendar management) or equivalent.
• Must be registered Notary Public or achieve within 3 months of hire

Knowledge, Skills, and Abilities:

• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite