Administrative Assistant, Critical Care and Emergency Medicine

Regions Hospital; Saint Paul (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

Regions Hospital in Minnesota is seeking an Administrative Assistant to support leadership within the Critical Care and Emergency Medicine departments. The role includes calendar and meeting management, room reservations, teleconferencing, and catering coordination for multiple leaders, while handling calls and departmental correspondence.

Responsibilities also cover onboarding new providers, credentialing and privileging tracking, and processing CME and foundation reimbursements, all within

Qualifications

• High School degree or equivalent required.
• 2 years of administrative experience, specifically calendar management.
• Must be registered Notary Public or achieve within 3 months of hire.

Responsibilities

• Manage calendars and meetings for multiple leaders.
• Coordinate room reservations, teleconferencing, and catering.
• Handle calls, inquiries, and departmental correspondence.
• Assist with onboarding new providers and monitor credentialing, privileging, and certification renewals.
• Process physician CME and foundation reimbursements; coordinate sensitive documentation; maintain policies and supplies.

Skills

Calendar management

Communication skills

Discretion/Confidentiality

Microsoft Office proficiency

Education

High School degree or equivalent

Tools

Microsoft Office Suite

Job description

Are you organized, personable, and passionate about supporting a team that makes a difference every day?

The Emergency Medicine and Critical Care Department at Regions Hospital is seeking a motivated and dependable Administrative Assistant to join our team! This is an exciting opportunity to work alongside dedicated healthcare professionals in a fast-paced, collaborative environment where every day brings something new.

In this role, the Administrative Assistant provides administrative support to leadership and staff within the Critical Care and Emergency Medicine departments, ensuring efficient daily operations. This role is responsible for anticipating departmental needs and responding in alignment with established guidelines, organizational policies, and personnel practices.

Key responsibilities include calendar and meeting management for multiple leaders, coordination of room reservations, teleconferencing, and catering, as well as handling calls, inquiries, and departmental correspondence. The position also assists with onboarding new providers, and monitors credentialing, privileging, and required certification renewals.

Additional duties include processing physician CME and foundation reimbursements, coordinating sensitive documentation, managing departmental policies, and maintaining office supplies and distribution lists. The Administrative Assistant is expected to exercise sound judgment, maintain confidentiality, and support leaders, physicians, and staff in a fast-paced healthcare environment.

Work Schedule:

Monday through Friday, regular business hours.

Required Qualifications

• High School degree or equivalent
• 2 years working in administration functions (specifically calendar management) or equivalent.
• Must be registered Notary Public or achieve within 3 months of hire

Knowledge, Skills, And Abilities

• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite

If you thrive in a dynamic environment, enjoy staying organized, and want to be part of a team committed to delivering exceptional patient care, we'd love to meet you!

About Us

At HealthPartners we believe in the power of good - good deeds and good people working together. As part of our team, you'll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We're a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We're working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed To Support Your Total Health

As a HealthPartners colleague, we're committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.