Clinical Admin & Scheduling Specialist

Independence Health System; Mount Pleasant (Westmoreland County); On-site; USD 32,000 - 42,000; Full time

Job summary

Independence Health System in the United States is seeking a Medical Administrative Assistant to support clinical staff training, log required documentation, and perform standard medical office duties. The role collaborates with the Practice Manager to manage schedules, communications, and regulatory readiness while maintaining HIPAA compliance and EMR utilization.

The position involves rooming patients, documenting histories and vitals, assisting with supply management, and serving as a key

Qualifications

• High School Diploma, GED or higher level of education.
• Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment, and knowledge of legal aspects and liability of nursing practice.
• Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Responsibilities

• Coordinate physician and APP office schedules.
• Assist with communication with practice/teams, keeping everyone updated on necessary information.
• Function as the Clinical Administrative assistant to the Practice Manager.
• Accurately take and record messages relaying them to the appropriate person.
• Gather information from sources during regulatory survey processes as requested.
• Assist with communication monthly physician schedule to the physicians and other offices within the practice.
• Maintain competencies including timely renewals of all licensure of staff employed by the system.
• Responsible for all clinical duties of a medical practice.
• Room the patient.
• Document a history and physical and take vitals requested by physician.
• Draw injections and place supplies for the patient exam room
• Monitor HIPAA compliance in the clinic with images and patients’ names being viewed.
• Replace products in each exam room as they are used and maintain an adequate stock of supplies.
• Place orders for medical and office supplies for the office/department
• Collaborate with the practice manager to assist with staff scheduling.
• Achieves thoroughness and accuracy when accomplishing an essential or specialty function of the job.
• Interact with patients, responding to client service recovery issues in accordance with the system’s Mission and Vision, referring to management when outside scope of authority is needed.
• Assists the manager to maintain continuous compliance with all regulatory agencies.
• Ensure proper utilization of office EMR, Functions as a resource for other clinical office staff
• Provides appropriate education for medication management and patient triaging.
• Act as a resource to the staff to address and resolve customer service issues
• Ability to think and concentrate for an entire shift.
• Other duties as assigned.

Skills

Leadership ability

Organizational skills

Critical thinking

Communication skills

Legal aspects of nursing practice

Education

High School Diploma or GED

Job description

Independence Health System in the United States is seeking a Medical Administrative Assistant to support clinical staff training, log required documentation, and perform standard medical office duties. The role collaborates with the Practice Manager to manage schedules, communications, and regulatory readiness while maintaining HIPAA compliance and EMR utilization.

The position involves rooming patients, documenting histories and vitals, assisting with supply management, and serving as a key